Senior Administrative Coordinator
2 weeks ago
Position Title: Senior Administrative Coordinator
Location: Remote (Hybrid)
Compensation: $30/hr - $35/hr (No benefits included)
Contract Duration: 3 Months
Essential Qualifications:
- At least 4 years of relevant experience in a similar capacity.
- Proficient in organizing meetings, managing calendars, and coordinating travel arrangements (both international and domestic).
- Demonstrated expertise in orchestrating various types of meetings (e.g., town halls, global conferences).
- Experience in overseeing contract approvals and maintenance.
- Ability to assist in the development of presentations, newsletters, and other communications.
- Skilled in creating and managing SharePoint sites.
- Support required for 5 senior leadership members.
- Technologically adept, with knowledge of MS Office Suite, Concur, Ebuy, and Smartsheet being advantageous.
Educational Background: An Associate's Degree is required; a Bachelor's Degree is preferred.
Job Responsibilities:
- Provide comprehensive administrative assistance to one or more managers.
- Responsibilities may differ based on the department and management levels supported.
- Handle administrative tasks that necessitate a thorough understanding of departmental functions, including the preparation of accurate correspondence, reports, and analyses.
- Maintain confidentiality while managing sensitive materials and information.
- Assist with special projects as assigned by management.
- Propose enhancements to administrative processes and implement necessary changes. Responsible for organizing and maintaining the department's filing system, including confidential data.
- Oversee departmental communications for managers, including managing mail and email inquiries.
- Coordinate meetings, maintain calendars, and arrange travel logistics.
- Provide clerical support as needed, including filing, faxing, copying, and data entry tasks.
- May offer guidance and training to junior administrative staff. Perform additional duties as required.
- Frequent interactions with individuals from other departments and external organizations.
- Engage in communications that involve obtaining or providing information pertinent to departmental functions, which may be sensitive in nature.
- Exhibit proficiency in applying necessary skills and leverage additional knowledge gained through experience to manage more complex tasks independently.
- Typically operates with minimal supervision on routine assignments, receiving general guidance on new tasks, which are reviewed upon completion.
- Required Experience: 4 years in a related position. Minimum Education: Associate's Degree, Bachelor's Degree preferred.
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