Executive Administrative Coordinator
2 weeks ago
Position Overview: Executive Administrative Coordinator
Location: Hybrid Work Environment
Contract Duration: 4 months
Compensation: Starting at $30.00/hr.
Important Notes:
• Local candidates are preferred.
• Paid parking is required at the work site.
Key Qualifications:
- At least 4 years of relevant experience in an administrative capacity.
- Proficient in scheduling meetings, managing calendars, and organizing travel arrangements (both international and domestic).
- Demonstrated ability to coordinate large meetings and events.
- Experience in reviewing and managing contract approvals.
- Skilled in preparing presentations, newsletters, and various communications.
- Ability to create and maintain SharePoint sites.
- Support for five senior leadership members.
- Technologically adept, with proficiency in MS Office Suite, Concur, Ebuy, and Smartsheet (preferred).
- Minimum educational requirement: Associate's Degree; Bachelor's Degree is preferred.
- Provide comprehensive administrative support to managers, with responsibilities varying by department.
- Handle administrative tasks that require a thorough understanding of departmental functions.
- Prepare accurate correspondence, reports, and analyses while maintaining confidentiality.
- Assist with special projects and recommend improvements to administrative processes.
- Organize and maintain the department's filing system, including sensitive information.
- Manage communication for managers, including mail and email correspondence.
- Respond to inquiries for information in accordance with established guidelines.
- Coordinate meetings, maintain calendars, and arrange travel as needed.
- Provide clerical support as necessary, including filing, copying, and data entry.
- May offer guidance and training to junior administrative staff.
- Complete additional tasks as assigned, with frequent interaction with other departments and external organizations.
- Engage in communication that involves obtaining or providing important information.
- Demonstrated ability to apply requisite skills and knowledge to perform complex tasks independently.
- Generally operate with minimal supervision on routine assignments.
- Receive general instructions for new tasks, which will be reviewed upon completion.
Experience Requirement: 4 years in a related administrative role.
Educational Requirement: Associate's Degree; Bachelor's Degree preferred.
About SPECTRAFORCE: Established in 2004, SPECTRAFORCE is a leading diversity-owned staffing firm in the United States. Our growth is driven by a client service delivery model that leverages advanced A.I. technology and robust certified processes. We provide talent and project-based solutions across various industries, including Technology, Financial Services, Life Sciences, Healthcare, and more.
Benefits: SPECTRAFORCE offers comprehensive health benefits, including dental and vision insurance, along with a 401K plan with matching contributions. Additional benefits include commuter assistance and a referral bonus program.
Equal Opportunity Commitment: SPECTRAFORCE is an equal opportunity employer and is committed to creating a diverse and inclusive workplace.
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