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Executive Administrative Coordinator

2 months ago

Cambridge, Massachusetts, United States SPECTRAFORCE Full time

Position Overview: Executive Administrative Coordinator

Location: Hybrid

Contract Duration: 4 months

Starting Compensation: $30.00/hr.

Important Notes:

• Local candidates preferred
• Paid parking is required at the worksite

Key Qualifications:

  • At least 4 years of experience in a comparable administrative role
  • Expertise in organizing meetings, managing calendars, coordinating travel (both international and domestic), and handling expense reports
  • Proven skills in organizing significant meetings (such as town halls and global conferences)
  • Experience in overseeing contract approvals and maintenance
  • Ability to assist in the creation of presentations, newsletters, and various communications
  • Proficient in creating and maintaining SharePoint sites
  • Support for five senior leadership team members
  • Technologically adept, with knowledge of MS Office Suite, Concur, Ebuy, and Smartsheet (preferred)
  • Minimum educational requirement: AA Degree; Bachelor's degree is highly preferred
  • Provide comprehensive administrative support to one or more managers, with duties varying by department and management level
  • Demonstrate thorough knowledge of departmental functions to provide effective administrative support
  • Responsibilities include drafting grammatically correct correspondence, reports, tables, and analyses while maintaining confidentiality
  • Assist with special projects as assigned and recommend improvements to administrative processes
  • Manage the organization and upkeep of the department's filing system, including confidential information
  • Oversee departmental communications for managers, including mail and email management
  • Respond to inquiries for information according to established guidelines
  • Coordinate meetings, maintain calendars, and arrange travel as needed
  • May provide clerical support, including filing, faxing, copying, and data entry
  • May offer guidance and training to junior administrative staff
  • Perform additional duties as requested, with frequent interactions with individuals from other departments and external organizations
  • Contacts may involve obtaining or providing information of moderate importance to departmental functions
  • Demonstrated ability to apply requisite skills and knowledge to perform complex tasks
  • Generally, no instructions are provided for routine assignments, while new work is reviewed upon completion

Experience Requirement: 4 years in a related position.

Educational Requirement: AA Degree; Bachelor's degree preferred.

About SPECTRAFORCE: Established in 2004, SPECTRAFORCE is a leading diversity-owned staffing firm in the US, recognized for our innovative client service delivery model and advanced A.I. talent acquisition platform. We provide talent and project-based solutions across various industries, including Technology, Financial Services, Life Sciences, Healthcare, Telecom, Retail, Utilities, and Transportation.

Benefits: SPECTRAFORCE offers ACA-compliant health benefits, dental, vision, and various insurance options to eligible employees. Additional benefits include commuter benefits, a 401K plan with matching, and a referral bonus program.

Equal Opportunity Commitment: SPECTRAFORCE is an equal opportunity employer and does not discriminate against any employee or applicant based on race, religion, color, sex, national origin, age, sexual orientation, gender identity, genetic information, disability, or veteran status. We are dedicated to maintaining a workplace that ensures fair compensation and wage transparency.