Senior Executive Coordinator
2 weeks ago
The Senior Executive Coordinator plays a pivotal role in supporting the Executive Director by managing a variety of intricate administrative tasks for Apap365. This position entails advanced stakeholder communication, project oversight, strategic planning, and financial transaction reconciliation.
The Senior Executive Coordinator is adept at handling a significant volume of calendar scheduling requests, ensuring alignment with Apap365's mission and the executive leadership's operational needs.
In collaboration with the Executive Director, the Senior Executive Coordinator prioritizes both internal and external meetings—whether virtual or in-person—while managing meeting agendas, travel logistics, and timely correspondence with key stakeholders, including the Artistic Director, board members, and senior staff.
Key Responsibilities- Efficiently manage complex calendars, demonstrating independent judgment in identifying and resolving scheduling conflicts for the Executive Director.
- Act as the primary communication conduit for staff, clearly articulating the Executive Director's strategic priorities and agenda while serving as a liaison between the Executive Director, the boards, and Apap365 staff.
- Assist in the planning and execution of institutional events, collaborating with Apap365 staff and board members for events such as opening nights and donor cultivation activities.
- Prepare agendas for board meetings and committee sessions, totaling approximately 40 annually, ensuring all necessary materials and follow-up actions are addressed.
- Perform additional duties as required to further the mission of the organization.
To be considered for this role, candidates must possess:
- A minimum of five years of relevant experience; higher education may contribute to this requirement.
- A college degree is strongly preferred, or an equivalent combination of education and relevant business experience.
- Exceptional administrative and communication skills, including proficiency in writing, scheduling, and project management.
- A positive, respectful, and approachable demeanor.
- A demonstrated passion for and familiarity with the performing arts sector, particularly theatre.
- Outstanding organizational abilities, with a talent for prioritizing tasks in a dynamic environment.
- Proven project and program management capabilities, alongside excellent interpersonal and communication skills.
- Ability to work autonomously with minimal oversight.
- Capacity to handle sensitive and confidential information with the utmost discretion.
- Proficiency in various computer software applications, with some roles requiring advanced skills in word processing, spreadsheets, and databases.
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