Senior Administrative Coordinator

2 weeks ago


Cambridge, Massachusetts, United States JobRialto Full time
Position Overview

The Senior Administrative Coordinator plays a crucial role in delivering a comprehensive range of intricate office and administrative assistance to a high-level manager or executive.

Key Responsibilities
  • Communication and Interpersonal Skills: Demonstrates exceptional communication abilities, serving as the primary contact and information source for various stakeholders, including faculty, students, staff, and external clients.
  • Office Management: Develops, implements, and oversees office protocols, policies, and operational procedures.
  • Financial Oversight: May involve monitoring budgets, tracking expenditures, and preparing financial reports.
  • Record Maintenance: Responsible for maintaining personnel documentation and records.
  • Correspondence Management: Reviews, routes, responds to, and tracks follow-up actions on all correspondence.
  • Administrative Support: Provides extensive support through typing, composing, and editing various documents, including letters, reports, presentations, and course materials.
  • Technology Utilization: Proficient in using multiple office applications such as word processing, database management, spreadsheets, and presentation software.
  • Calendar Management: Manages complex scheduling, organizes meetings, and coordinates travel arrangements.
  • Meeting Support: May attend meetings alongside the executive to offer logistical assistance, take detailed notes, and track necessary follow-up actions.
  • Policy Familiarity: Requires the ability to quickly understand and adapt to company and departmental policies and procedures.

This role is vital for ensuring the smooth operation of administrative functions within the organization, contributing to the overall efficiency and effectiveness of the executive team.



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