Administrative Records Coordinator

2 weeks ago

Torrance, California, United States City of Torrance, CA Full time
Salary: $5, $8,138.00 Monthly

Location : Torrance, CA

Job Type: Permanent Full-time

Department: City Clerk

DESCRIPTION

WE STRONGLY ENCOURAGE APPLICANTS TO READ THE JOB ANNOUNCEMENT

IN ITS ENTIRETY BEFORE SUBMITTING AN APPLICATION FOR THIS POSITION.

The City of Torrance is committed to fostering a diverse and inclusive workforce. We invite individuals who are passionate about community service and eager to contribute positively to our city to consider joining our team.

Position Overview

The City Clerk's Office is seeking a dedicated professional for the role of Deputy City Clerk II (Records Management). This position is integral to the City Clerk's Office, which plays a crucial role in maintaining transparency and accountability in local government.

Departmental Function

The Office of the City Clerk serves as the backbone of open governance, ensuring that public records are meticulously maintained and accessible. This office is responsible for overseeing the electoral process and acts as a vital link between the public and the City Council, ensuring compliance with all relevant regulations.

Key Responsibilities

The Deputy City Clerk II will oversee the city-wide records management program and the document imaging system. Responsibilities include:
  • Coordinating records management initiatives.
  • Responding to complex and sensitive information requests, including those under the Public Records Act.
  • Maintaining databases for efficient records retrieval.
  • Supervising and mentoring staff within the division.

Additionally, this role may involve:
  • Coordinating the agenda review process to ensure compliance with internal procedures and regulations.
  • Developing training materials and conducting training sessions for staff and the public regarding access to public information.

Qualifications

Applicants should possess a combination of education and experience that equips them with the necessary skills for this role. A typical qualification includes:
  • A Bachelor's degree in Public Administration, Business Administration, or a related field.
  • Three years of progressively responsible experience in a City Clerk's Office or similar governmental setting.
  • Experience in a supervisory role is preferred.

Licenses and Certifications

Applicants must hold a valid Class C California Driver's License and maintain a safe driving record. A Notary Public License must be obtained prior to the completion of the probationary period. Additional certifications such as Certified Municipal Clerk (CMC) or Certified Records Manager (CRM) are highly desirable.

Skills and Attributes

Successful candidates will demonstrate:
  • Strong knowledge of electronic records systems.
  • Experience in document digitization and project management.
  • Familiarity with federal, state, and local laws regarding records management.
  • Exceptional organizational skills and a customer service orientation.

Application Process

Interested candidates are encouraged to submit an online application and supplemental questionnaire. Applications will be reviewed on a continuous basis until the position is filled.

Only candidates who best meet the needs of the City and Department will be invited to participate in the examination process, which may include performance tests and panel interviews.

City of Torrance Inclusion Statement
The City of Torrance is dedicated to creating a welcoming and culturally rich community. We strive to be an employer of choice by attracting and retaining a talented workforce that values diversity. Our mission is to foster an inclusive environment where all staff can thrive and contribute to making a positive impact in our community.

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