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Marketing and Administrative Coordinator

2 months ago

Torrance, California, United States Kaleo Marketing, LLC Full time
Job Description

We are seeking a highly motivated and organized Administrative and Marketing Assistant to join our team at Kaleo Marketing, LLC.

This is a full-time, in-office position that requires strong communication and project management skills.

Key Responsibilities:

  • Event Management:
  • Conduct market research to identify new opportunities and trends in the San Diego, Los Angeles, and Orange County markets.
  • Add prospective events to our calendar and manage event applications via email and various event platforms.
  • Make initial contact with event promoters to gather detailed information and applications.
  • Complete and submit event applications in a timely manner.
  • Administration (events related):
  • Manage and update company databases, including event spreadsheets and Google drives.
  • Filing documents into folders and maintaining organized digital files.
  • Communicate event information to teams in San Diego, LA, and Orange County.
  • Inventory management: restock equipment and event-related supplies.
  • Request and submit certificates of insurance.
  • Support the team in daily administrative tasks and provide exceptional customer service.
  • Create, edit, and publish content for social media and internal email marketing (newsletters, Instagram, Facebook, and website posts).
  • Assist marketing management with schedule creation and distribution.
  • Distribute event credentials to marketing teams.
  • Prepare materials for new hire training, including marketing collateral binder assembly.

Required Skills:

  • Professional and effective verbal and written communication with strong organizational and project management skills.
  • Timely communication with event or venue partners and clients while adhering to deadlines and timelines.
  • Ability to multitask and prioritize work effectively in a fast-paced, multi-faceted, creative environment.
  • Excellent ability to navigate the internet and utilize search engines.
  • Teamwork: ability to work collaboratively in a fast-paced team-oriented environment and open to different perspectives and ideas.
  • Proficiency in MS Office Suite: specifically MS Excel & MS Word.
  • Positive, professional attitude with professionalism and reliability.

Preferred Skills:

  • Tech-savvy with familiarity with Gmail and Google applications.
  • Logistical skills: understanding of event logistics, including venue selection.
  • Familiarity with event management software and online applications.

Bonus Skills:

  • Design skills: basic knowledge of graphic design software.
  • Creative thinking and ability to contribute to event themes and concepts.
  • Experience managing event budgets and negotiating with vendors.
  • Venue coordination.

Compensation and Benefits:

$60,000 annually, with two weeks of vacation, health insurance option, and 401K eligibility.