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Office Coordinator

2 months ago

Torrance, California, United States JobsRUs Full time
Job Overview

JobsRUs is looking for a skilled Office Coordinator to join our team. This role is essential in providing comprehensive administrative support to ensure smooth operations.


Key Responsibilities:
  • Manage and organize meeting logistics, including travel arrangements.
  • Oversee calendar scheduling for management and departmental events.
  • Prepare presentation materials and ensure all necessary equipment is available for meetings.
  • Draft and produce various documents while maintaining accurate databases and records.
  • Update and manage departmental websites and online resources.
  • Conduct independent research and analysis to compile data for reports.
  • Assist in budget management, process expense reports, and maintain filing systems.
  • Handle incoming calls, route inquiries, and greet visitors professionally.
  • Order supplies and manage inventory, ensuring all equipment is in working order.
  • Address routine problems and inquiries based on established procedures.
  • Proofread and edit documents created by others.
  • Create and maintain standard reports, charts, and spreadsheets.
  • Handle confidential information with discretion.

Qualifications:
  • High School diploma or equivalent preferred.
  • 1-2 years of experience in an administrative support role preferred.
  • Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint.
  • Strong internet research skills and familiarity with computer applications.
  • Ability to generate standard reports and understand office administrative practices.
  • Excellent time management and organizational skills.
  • Strong analytical and problem-solving abilities.
  • Effective verbal and written communication skills.
  • Ability to interact successfully with the public in various settings.
  • Willingness to assist in other departments as needed.
  • Proven ability to manage multiple tasks in a fast-paced environment with attention to detail.
  • Professional demeanor and a proactive approach to process improvement.