Administrative Coordinator for Residential Services

1 week ago

Easton, Pennsylvania, United States Shore Community Services Inc Full time
Job Overview

The Administrative Coordinator plays a vital role in managing and streamlining the administrative operations of a DDA Residential Group Home. This position is essential for ensuring efficient facility management, maintaining precise documentation, and offering support to both staff and residents.

Key Responsibilities
  • Oversee and maintain comprehensive resident documentation, including personal details, medical records, and financial information.
  • Handle employee documentation, including timekeeping, leave applications, and performance assessments.
  • Assist in crafting and enforcing policies and procedures to align with DDA standards and regulations.
  • Organize and coordinate appointments, meetings, and events for both staff and residents.
  • Manage inventory for the facility, including procurement and upkeep of supplies, equipment, and medications.
  • Compile and submit various reports, including incident documentation, progress updates, and financial summaries.
  • Act as a liaison between the group home and external entities, such as healthcare professionals, government bodies, and community organizations.
  • Provide administrative assistance to the Group Home Manager and other team members as required.
  • Ensure the confidentiality and security of sensitive information and documentation.
  • Continuously seek and implement process enhancements to improve the operational efficiency of the group home.
  • Assist in financial management, including monitoring expenditures and identifying potential cost-saving measures.
  • Engage in quality assurance initiatives, such as audits and inspections, to uphold high standards of care and service delivery.
  • Collaborate with the Group Home Manager to assess staff training needs and organize professional development opportunities.
  • Represent the group home at community functions and advocate for the rights and needs of individuals with developmental disabilities.
  • Oversee the implementation and management of technological systems, such as electronic health records and communication tools, to enhance record-keeping and communication accuracy.
Qualifications
  • Bachelor's degree in Business Administration, Healthcare Administration, or a related discipline; or equivalent professional experience.
  • A minimum of 3 years in an administrative capacity, ideally within a healthcare or social services environment.
  • In-depth knowledge of DDA regulations, policies, and procedures.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiar with database management.
  • Exceptional organizational, time management, and problem-solving abilities.
  • Strong written and verbal communication skills.
  • Ability to work autonomously as well as collaboratively within a team.
  • Experience with individuals with developmental disabilities is advantageous.
  • Possession of a valid driver's license and reliable transportation.
  • Demonstrated leadership and interpersonal skills, with the capacity to adapt to evolving situations and prioritize multiple tasks in a dynamic environment.
  • A profound understanding of the unique needs and challenges faced by individuals with developmental disabilities, coupled with a commitment to fostering their independence, well-being, and quality of life.

Work Environment: The Administrative Coordinator operates within a residential group home setting and may be required to work flexible hours, including evenings and weekends, to address the needs of the facility and its residents.

Physical Requirements: The role may involve lifting and moving objects weighing up to 25 pounds, as well as standing, sitting, and walking for extended periods.

This position is crucial for the success of a DDA Residential Group Home, ensuring that the facility has the necessary administrative support and resources to deliver high-quality care and services to its residents.

Company Overview: Shore Community Services Inc. is committed to empowering individuals with intellectual and developmental disabilities to lead meaningful, self-directed lives. Our organization offers a comprehensive array of services, including residential support, nursing assistance, respite care, housing solutions, and community integration initiatives. Join our mission-driven team and contribute to making a significant impact in the lives of those we serve.

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