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Administrative Operations Coordinator

2 months ago

Easton, Pennsylvania, United States Pezon Properties Full time

Are you a meticulously organized and self-motivated professional with a keen interest in real estate and executive assistance? Pezon Properties is in search of a thorough Operations Coordinator to play a vital role in streamlining real estate processes and managing executive functions. In this position, you will ensure seamless coordination from the Agreement of Sale to post-settlement for purchases, as well as from initiation to settlement for sales. Additionally, you will provide critical support to the CEO and oversee essential operational duties, enhancing efficiency and upholding high standards across all functions.

Why choose us? We are an expanding organization with a strong company culture rooted in core values. Our team is driven by a profound commitment to our mission, consistently pursuing excellence and taking full responsibility for our actions. Our workplace culture emphasizes resilience, integrity, and a steadfast dedication to making a positive impact. We prioritize growth, adaptability, and the continuous pursuit of improvement.

If you seek a role that offers job security, a flexible remote work setup, comprehensive training and onboarding, and ongoing professional development to elevate your career... consider this opportunity.

Position Details:

  • Full-time
  • Remote

Key Responsibilities:

  • Facilitate real estate transactions, ensuring coordination from the Agreement of Sale to post-settlement for purchases, and from the initiation of a sale to settlement for sales.
  • Collaborate with title companies, insurance providers, project managers, and real estate professionals.
  • Work closely with acquisitions specialists, the COO, project managers, and third-party vendors.
  • Manage documentation with precision using CRM systems, Google Drive, Dropbox, and other tools.
  • Ensure timely contractor payments, completion of insurance processes, and accurate settlements.
  • Support the execution of real estate transactions, maintaining high standards of quality and timeliness.
  • Manage and process communications for the CEO, ensuring prompt and accurate responses.
  • Organize the CEO's calendar, schedule meetings, and coordinate appointments.
  • Effectively track and manage the CEO's time to optimize productivity.
  • Handle various miscellaneous tasks with stakeholders as required.
  • Maintain confidentiality and professionalism in all interactions.
  • Conduct audits of owner statements to ensure accuracy in property management reports.
  • Monitor key performance indicators (KPIs) for team members.
  • Audit lead and opportunity records in the CRM to ensure accuracy.
  • Track tenant status, including vacancies and delinquencies.
  • Provide support and enhancements for CRM and other systems.
  • Configure call flows as necessary.

Qualifications:

  • Preferred college degree; additional certifications are a plus.
  • Experience in an operations support role or similar administrative capacity.
  • Proficiency in CRM systems, Google Docs/Sheets, and other relevant software.
  • Prior experience as an executive assistant or in a similar administrative position is preferred.
  • Strong organizational skills with exceptional attention to detail.
  • Excellent communication and interpersonal abilities.
  • Capability to manage multiple tasks and prioritize effectively.
  • Experience in real estate transaction coordination or a related field is preferred.
  • Familiarity with document management tools and communication platforms.
  • Ability to work independently and collaboratively in a dynamic environment.
  • Proficiency in managing tasks and priorities efficiently.
  • Ability to maintain professionalism at all times.

Compensation:

  • Salary plus bonus

Benefits:

  • Paid vacation

About Pezon Properties:

Pezon Properties is a local, family-owned home buying business dedicated to helping homeowners sell their properties swiftly and effortlessly, eliminating the stress associated with traditional selling methods. We simplify the home selling process and provide solutions that prioritize convenience and exceptional customer experiences. Our approach is rooted in fairness and integrity, ensuring win-win outcomes for all parties involved.

We are committed to our community, investing back into the local area to enhance the quality of life for everyone. Since 2014, we have been working directly with our neighbors to facilitate home sales.

Core Values of Our Company:

  • Belief
  • Customer-focused
  • Obsessive Pursuit of Excellence
  • Extreme Ownership
  • Responsibility
  • Integrity
  • Grit
  • Intelligence
  • Hungry/Competitive
  • Hustle
  • Humble
  • Courage