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Administrative Operations Coordinator

2 months ago

Easton, Pennsylvania, United States Pezon Properties Full time

Are you a meticulously organized and proactive professional with a keen interest in real estate and executive assistance? Pezon Properties is on the lookout for a detail-focused Administrative Operations Coordinator to play a vital role in streamlining real estate transactions and managing executive functions. In this position, you will ensure seamless coordination from the Agreement of Sale to post-settlement for purchases, as well as from the initiation of a sale to settlement for sales. Additionally, you will provide essential support to the CEO and oversee key operational responsibilities, enhancing efficiency and upholding high standards across all domains.

Why choose us? We are an expanding organization with a strong company culture and guiding core values. Our team is motivated by a profound commitment to our mission, consistently striving for excellence and taking full ownership of our actions. Our culture is rooted in resilience, integrity, and an unwavering dedication to making a positive impact. We are a team that cherishes growth, perseverance, and the relentless pursuit of improvement.

If you seek a role that offers stability, a flexible remote work arrangement, comprehensive training and onboarding, and ongoing education to elevate your career...consider this opportunity.

Position:

  • Full-time
  • Virtual

Key Responsibilities:

  • Facilitate real estate transactions, including coordination from the Agreement of Sale to post-settlement for purchases, and from the initiation of a sale to settlement for sales.
  • Collaborate with title companies, insurance providers, project managers, and real estate agents.
  • Work closely with acquisitions specialists, the COO, project managers, and third-party vendors.
  • Manage documentation and ensure accuracy using CRM systems, Google Drive, Dropbox, and other tools.
  • Ensure timely contractor payments, completion of insurance processes, and accurate settlements.
  • Support the execution of real estate transactions, maintaining high standards of quality and timeliness.
  • Manage and process communications for the CEO, ensuring timely and accurate responses.
  • Organize the CEO's calendar, schedule meetings, and coordinate appointments.
  • Effectively track and manage the CEO's time to optimize productivity.
  • Handle various miscellaneous tasks with stakeholders as needed.
  • Maintain confidentiality and professionalism in all interactions.
  • Conduct audits of owner statements to ensure accuracy in property management reports.
  • Monitor key performance indicators (KPIs) for employees.
  • Audit lead and opportunity records in the CRM to ensure accuracy.
  • Monitor tenant status, including vacancies and delinquencies.
  • Provide support and enhancements for CRM and other systems.
  • Configure call flows.

Qualifications:

  • Preferred college degree; additional certifications are a plus.
  • Experience in an operations support role or similar administrative position.
  • Proficiency in CRM systems, Google Docs/Sheets, and other relevant software.
  • Prior experience as an executive assistant or in a similar administrative role is preferred.
  • Proficiency in using Outlook, Dropbox, and other office productivity tools.
  • Strong organizational skills with exceptional attention to detail.
  • Excellent communication and interpersonal skills.
  • Ability to manage multiple tasks and prioritize effectively.
  • Experience in real estate transaction coordination or related field is preferred.
  • Familiarity with document management tools and communication platforms.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Proficiency in managing tasks and priorities efficiently.
  • Ability to maintain professionalism at all times.

Compensation:

  • Salary + bonus

Benefits:

  • Paid Vacation

About Our Company:

Pezon Properties is a local, family-owned home buying business dedicated to helping homeowners sell their properties quickly and easily, eliminating the stress associated with traditional selling methods. We simplify the home selling process and provide solutions, convenience, and an exceptional customer experience. Our approach is centered on fairness and win-win deals.

We are not flippers or wholesalers seeking quick profits. We are committed to investing back into the community to enhance the quality of life for all residents. Since 2014, we have been working directly with our neighbors to buy homes.

Our Company Core Values:

  • Belief
  • Customer-focused
  • Obsessive Pursuit of Excellence
  • Extreme Ownership
  • Responsibility
  • Integrity
  • Grit
  • Intelligence
  • Hungry/Competitive
  • Hustle
  • Humble
  • Courage