Senior Administrative Coordinator

2 weeks ago

Cambridge, Massachusetts, United States Harvard University Full time
Essential Qualifications

To be eligible for this position, candidates MUST fulfill the following essential qualifications:

Minimum of five years of relevant experience. Additional education beyond high school may be considered as part of this experience.

Preferred Qualifications and Skills
  • Education: A college degree is highly preferred, or an equivalent combination of education and pertinent business experience.
  • Exemplary administrative and communication skills, including proficiency in writing, scheduling, and managing time and projects.
  • Possesses a positive, respectful, dependable, and approachable attitude.
  • Shows enthusiasm for and knowledge of the performing arts sector, especially theatre.
  • Outstanding organizational abilities with a strong capacity to prioritize tasks in a dynamic environment with competing demands.
  • Demonstrated project and/or program management capabilities. Excellent interpersonal and communication skills.
  • Ability to work autonomously with minimal oversight.
  • Capable of managing sensitive and confidential information with care.
  • Proficient in using various software applications. Some roles may necessitate advanced skills in word processing, spreadsheets, and/or databases; candidates may be assessed on relevant computer skills as needed.
  • Typing speed (wpm) may be required based on job responsibilities.
Additional Information

The health and safety of our workforce is a priority for Harvard University. Therefore, we strongly encourage all employees to stay current with CDC-recommended vaccinations.

Position Overview
  • Oversee intricate calendars, responding promptly and effectively to a high volume of scheduling requests and adjustments, exercising considerable independent judgment to identify and resolve potential conflicts for the Executive Director.
  • Act as the primary communication conduit for staff, articulating the Executive Director's strategic objectives and agenda, and serving as a liaison between the Executive Director, the boards, and the A.R.T. staff.
  • Assist in the planning and execution of institutional events alongside A.R.T. staff and board members, such as opening nights and donor cultivation events, and represent the A.R.T. at these occasions, within the community, and at Harvard University.
  • Establish agendas for board of trustees and board of advisors meetings, as well as all board committee meetings; approximately 40 annually.
  • Prepare necessary content and materials, manage technology, scheduling, staffing, and note-taking for these meetings, and conduct essential follow-up.
  • Perform additional responsibilities as required to further the theater's mission.
Commitment to Equity, Diversity, Inclusion, and Belonging

Harvard University is dedicated to equity, diversity, inclusion, and belonging as a means to achieve inclusive excellence and cultivate a campus culture where everyone can flourish. We aim to create a community that draws from the broadest possible talent pool to unify excellence and diversity while fully embracing individuals from diverse backgrounds, cultures, races, identities, life experiences, perspectives, beliefs, and values.

Benefits

We invite you to explore Harvard's Total Rewards website to learn more about our exceptional benefits package, which may include:
  • Paid Time Off: 3-4 weeks of accrued vacation time annually (3 weeks for support staff and 4 weeks for administrative/professional staff), 12 accrued sick days per year, 12.5 holidays plus a Winter Recess in December/January, 3 personal days per year (prorated based on date of hire), and up to 12 weeks of paid leave for new parents who are primary caregivers.
  • Health and Welfare: Comprehensive medical, dental, and vision benefits, disability and life insurance programs, along with optional benefits. Most coverage begins on your start date.
  • Work/Life and Wellness: Resources for child and elder/adult care, including on-campus childcare centers, Employee Assistance Program, and wellness programs related to stress management, nutrition, meditation, and more.
  • Retirement: University-funded retirement plan with contributions ranging from 5% to 15% of eligible compensation, based on age and earnings, with full vesting after 3 years of service.
  • Tuition Assistance Program: Competitive program offering $40 per class at the Harvard Extension School and reduced tuition through other participating Harvard graduate schools.
  • Tuition Reimbursement: Program providing 75% to 90% reimbursement up to $5,250 per calendar year for eligible courses taken at other accredited institutions.
  • Professional Development: Programs and classes at little or no cost, including through the Harvard Center for Workplace Development and LinkedIn Learning.
  • Commuting and Transportation: Various commuter options managed through the Parking Office, including discounted parking, half-priced public transportation passes, and pre-tax transit passes, biking benefits, and more.
  • Harvard Facilities Access, Discounts, and Perks: Access to Harvard athletic and fitness facilities, libraries, campus events, credit union, and more, as well as discounts on various services (legal, financial, etc.) and cultural and leisure activities throughout metro-Boston.
Work Format Details

This position is primarily based on-campus, in Massachusetts. This may include in-person during emergency situations (if applicable). Further details will be discussed during the interview process. Certain visa types may limit work location. Individuals must meet work location sponsorship requirements prior to employment.

  • Senior Administrative Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States PSG Global Solutions Full time

    We are seeking a Senior Administrative Coordinator, specializing in the Pharmaceuticals and Medical Products sector.Position Overview:Provides comprehensive administrative assistance to senior executives.Delivers administrative support that necessitates a profound understanding of departmental, divisional, and organizational operations.Engages in intricate,...

  • Senior Administrative Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States eTeam Full time

    Position Title: Senior Administrative CoordinatorLocation: Remote (Hybrid)Compensation: $30/hr - $35/hr (No benefits included)Contract Duration: 3 MonthsEssential Qualifications:At least 4 years of relevant experience in a similar capacity.Proficient in organizing meetings, managing calendars, and coordinating travel arrangements (both international and...

  • Senior Administrative Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States JobRialto Full time

    Position OverviewThe Senior Administrative Coordinator plays a crucial role in delivering a comprehensive range of intricate office and administrative assistance to a high-level manager or executive.Key ResponsibilitiesCommunication and Interpersonal Skills: Demonstrates exceptional communication abilities, serving as the primary contact and information...

  • Senior Administrative Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States Planet Pharma Full time

    Position OverviewWe are seeking a proactive and experienced administrative professional to deliver comprehensive support to the TOQ division, including senior management and their respective teams. The ideal candidate will demonstrate a strong desire to learn and possess a positive, can-do attitude. Key Responsibilities- Primary focus on managing calendars,...

  • Senior Administrative Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States Planet Pharma Full time

    Position OverviewWe are seeking a proactive and skilled administrative professional to deliver comprehensive support to the TOQ division, including senior management and their respective teams. The ideal candidate will exhibit a strong desire to learn and a positive, can-do attitude. Key Responsibilities- Primarily responsible for managing complex calendars,...

  • Senior Administrative Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States Planet Pharma Full time

    Position OverviewWe are seeking a proactive and experienced administrative professional to deliver comprehensive support to the TOQ division, including senior management and their respective teams. The ideal candidate will demonstrate a strong desire to learn and a positive, can-do attitude. Key Responsibilities- Primary focus on managing calendars, which...

  • Senior Administrative Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States Planet Pharma Full time

    OverviewPosition SummaryWe are seeking a proactive and skilled administrative professional to deliver comprehensive support to the TOQ organization, including senior management and their respective teams. The ideal candidate will demonstrate a strong desire to learn and possess a positive, can-do attitude.Key Responsibilities• Focus on meticulous calendar...

  • Administrative Coordinator

    4 days ago

    Cambridge, Massachusetts, United States Clocktower Staffing Full time

    Clocktower Staffing is seeking a highly skilled and organized Administrative Coordinator to support the success of our clients. As an Executive Support Specialist, you will play a critical role in managing the day-to-day operations of our office.Key Responsibilities:Calendar Management: Coordinate and schedule meetings, appointments, and events with...

  • Administrative Support Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States V R Della Infotech Inc Full time

    Job OverviewThe Administrative Support Coordinator plays a vital role in overseeing and managing various programs, projects, and events. This position is responsible for establishing and executing administrative systems to effectively handle the assigned responsibilities.Key ResponsibilitiesAct as the primary source of information, addressing inquiries from...

  • Administrative Operations Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States V R Della Infotech Inc Full time

    Job OverviewThe Administrative Operations Coordinator plays a pivotal role in overseeing and managing various programs, projects, and events. This position is responsible for developing and executing administrative systems that enhance operational efficiency.Key ResponsibilitiesAct as the primary point of contact for inquiries from clients, participants, and...

  • Administrative Operations Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States V R Della Infotech Inc Full time

    Job OverviewThe Administrative Operations Coordinator plays a pivotal role in managing various programs and projects within the organization. This position is responsible for establishing and executing administrative systems that enhance operational efficiency.Key ResponsibilitiesOversee and coordinate program activities, ensuring all aspects are managed...

  • Executive Administrative Coordinator

    1 week ago

    Cambridge, Massachusetts, United States The Hollister Group Full time

    Executive Administrative CoordinatorThe Hollister Group is in search of an Executive Administrative Coordinator to provide essential support to a senior faculty member within a distinguished educational institution. This role is pivotal in delivering comprehensive administrative assistance, requiring a candidate who is not only experienced but also poised,...

  • Executive Administrative Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States SPECTRAFORCE Full time

    Position Overview: Executive Administrative CoordinatorLocation: Hybrid Work EnvironmentContract Duration: 4 monthsCompensation: Starting at $30.00/hr.Important Notes:• Local candidates are preferred. • Paid parking is required at the work site.Key Qualifications:At least 4 years of relevant experience in an administrative capacity.Proficient in...

  • Senior Executive Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States Apap365 Full time

    Position OverviewThe Senior Executive Coordinator plays a pivotal role in supporting the Executive Director by managing a variety of intricate administrative tasks for Apap365. This position entails advanced stakeholder communication, project oversight, strategic planning, and financial transaction reconciliation.The Senior Executive Coordinator is adept at...

  • Senior Executive Administrator to CFO

    2 weeks ago

    Cambridge, Massachusetts, United States Voyager Therapeutics, Inc. Full time

    Voyager Therapeutics, Inc. is on the lookout for a dedicated and proactive Senior Executive Administrator to support our Chief Financial Officer and the Senior Leadership Team. The ideal candidate will possess exceptional organizational skills and demonstrate a high level of professionalism while managing sensitive and confidential information. This role is...

  • Senior IT Systems Administrator

    2 weeks ago

    Cambridge, Massachusetts, United States GCR Professional Services Full time

    Senior IT Systems Administrator RoleThis role necessitates an active Top Secret clearance, with all tasks performed on-site during standard business hours, Monday through Friday, totaling 40 hours weekly with flexible scheduling options.All activities will be classified and executed within a Sensitive Compartmented Information Facility (SCIF).Preferred...

  • Senior IT Systems Administrator

    2 weeks ago

    Cambridge, Massachusetts, United States GCR Professional Services Full time

    Senior IT Systems Administrator RoleThis role necessitates an active Top Secret clearance, with all responsibilities to be executed on-site during standard business hours, Monday through Friday, totaling 40 hours per week with adaptable scheduling options.All tasks will be classified and conducted within a Sensitive Compartmented Information Facility...

  • Executive Administrative Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States SPECTRAFORCE Full time

    Position Overview: Executive Administrative CoordinatorLocation: HybridContract Duration: 4 monthsStarting Compensation: $30.00/hr.Important Notes:• Local candidates preferred • Paid parking is required at the worksiteKey Qualifications:At least 4 years of experience in a comparable administrative roleExpertise in organizing meetings, managing calendars,...

  • Administrative Coordinator for Executives

    2 weeks ago

    Cambridge, Massachusetts, United States Beacon Hill Full time

    Position Overview: As a vital member of our team at Beacon Hill, the Executive Assistant will play a crucial role in delivering exceptional administrative support to our senior leadership. Key Responsibilities: Manage executive calendars and coordinate travel arrangements. Prioritize and handle internal and external communications with discretion. Maintain...

  • Administrative Coordinator for Faculty Affairs

    2 weeks ago

    Cambridge, Massachusetts, United States Harvard University Full time

    Position OverviewThe Division of Social Science is in search of a meticulous, proactive, and seasoned administrator to provide comprehensive, primarily on-campus support for the Dean of Social Science. The Administrative Coordinator will deliver direct executive assistance to the Dean, acting as the primary point of contact for both internal and external...