Senior Executive Coordinator and Office Manager

2 weeks ago

Cambridge, Massachusetts, United States Alltrna Full time
About Alltrna

Alltrna is a pioneering company focused on advancing tRNA biology to develop innovative tRNA medicines aimed at addressing a wide range of human diseases linked to shared genetic mutations. Our goal is to unlock the potential of tRNA biology and lead the way in tRNA therapeutics to effectively manage protein production and combat various diseases. Alltrna's unique platform integrates specialized knowledge and proprietary machine learning technologies to explore the vast landscape of tRNA biology. We are positioned to make significant strides in restoring protein production through a singular tRNA medicine applicable to numerous diseases with common genetic roots.

Position Overview:

We are in search of a proactive individual for the role of Senior Executive Coordinator and Office Manager. This essential position is integral to the seamless functioning of our dynamic biotech setting, providing executive assistance to senior leadership while managing various human resources functions. The role demands outstanding organizational capabilities, meticulous attention to detail, confidentiality, and the aptitude to efficiently manage a diverse array of responsibilities.

This is a remarkable opportunity to contribute to the growth and development of our organization.

Key Responsibilities:
  • Deliver comprehensive administrative support to senior executives, including managing calendars, scheduling meetings, and coordinating appointments.
  • Draft and distribute correspondence, reports, presentations, and other necessary documents.
  • Serve as a liaison between executives and both internal and external stakeholders, addressing inquiries and requests with professionalism and discretion.
  • Assist in company communication efforts, including regular updates to staff, management of social media accounts, leadership reports, and newsletters.
  • Enhance employee engagement by organizing company events and activities, including meal and snack arrangements.
  • Act as the primary contact for company guests throughout their visit.
  • Collaborate with HR on various initiatives such as onboarding new hires and employee recognition programs, ensuring smooth integration of new team members.
  • Plan and oversee corporate events such as Scientific Advisory Board meetings, company retreats, Town Halls, and celebrations.
  • Manage the inventory of branded company materials, including merchandise and business cards.
  • Identify opportunities to enhance company culture and improve operational efficiency across departments; lead specific initiatives as necessary.
  • Assist in managing and optimizing office space and support any future relocations to ensure minimal disruption and maintain productivity.
  • Act as the first point of contact for IT-related issues, troubleshooting minor technical problems related to conference rooms and equipment.
  • Provide occasional administrative support to key personnel by serving as a backup Executive Assistant to the leadership team.
  • Proactively identify areas for enhancing the employee experience and collaborate cross-functionally to implement positive changes.
  • Support the recruitment process by assisting with interview scheduling, travel arrangements, and logistics for prospective candidates.
  • Engage in special projects as they arise, aligning with your interests and career aspirations.
Qualifications:
  • Bachelor's Degree.
  • A minimum of 5 years of administrative or office management experience in a fast-paced environment.
  • Experience in a start-up setting is highly preferred; familiarity with the biotech sector is advantageous.
  • Ability to work independently while maintaining a high level of confidentiality.
  • Demonstrated flexibility and professional maturity to understand priorities and anticipate needs.
  • Capability to manage competing priorities and deliver critical assignments punctually and within budget.
  • A positive, proactive attitude, strong teamwork skills, and excellent judgment.
  • Proficiency in calendar management, event planning, and meeting coordination.
  • Advanced skills in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint, along with experience in setting up systems and databases.
  • Exceptional written and verbal communication skills, with a keen attention to detail and the ability to multitask effectively.
  • A friendly, responsive demeanor with a proactive approach.
  • Experience interacting with senior leadership.
  • Able to thrive in a fast-paced organization with competing priorities.
Equal Employment Opportunity: Alltrna is committed to providing equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or veteran status.

  • Senior Executive Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States TileDB Inc Full time

    Company OverviewTileDB Inc. is at the forefront of database technology, providing innovative solutions through our TileDB Cloud Database. Founded to address complex use cases, we have garnered significant investment and are recognized for our rapid growth and dynamic work environment.Position SummaryWe are seeking a highly efficient and detail-oriented...

  • Senior Executive Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States Apap365 Full time

    Position OverviewThe Senior Executive Coordinator plays a pivotal role in supporting the Executive Director by managing a variety of intricate administrative tasks for Apap365. This position entails advanced stakeholder communication, project oversight, strategic planning, and financial transaction reconciliation.The Senior Executive Coordinator is adept at...

  • Senior Executive Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States Beacon Hill Full time

    Position Overview:We are seeking a highly skilled and experienced Executive Assistant to provide exceptional administrative support to senior leadership at Beacon Hill. This role is pivotal in ensuring the smooth operation of executive functions and requires a proactive individual with a strong background in administration.Key Responsibilities:1. Manage and...

  • Executive Administrative Coordinator

    1 week ago

    Cambridge, Massachusetts, United States The Hollister Group Full time

    Executive Administrative CoordinatorThe Hollister Group is in search of an Executive Administrative Coordinator to provide essential support to a senior faculty member within a distinguished educational institution. This role is pivotal in delivering comprehensive administrative assistance, requiring a candidate who is not only experienced but also poised,...

  • Office Coordinator

    1 month ago

    Cambridge, Massachusetts, United States Motion Recruitment Full time

    Our client, an Ivy-League University, is urgently looking to add an Office Coordinator to their team on a contract basis. This is a strict 5-month contract. 100% onsite in Cambridge, MA. Local Candidates Only RequirementsMinimum 2+ years professional experience Proficiency in Microsoft Office and Google suite Familiarity with PeopleSoft, Oracle, or Concur...

  • Administrative Coordinator for Executives

    2 weeks ago

    Cambridge, Massachusetts, United States Beacon Hill Full time

    Position Overview: As a vital member of our team at Beacon Hill, the Executive Assistant will play a crucial role in delivering exceptional administrative support to our senior leadership. Key Responsibilities: Manage executive calendars and coordinate travel arrangements. Prioritize and handle internal and external communications with discretion. Maintain...

  • Senior Executive Administrator to CFO

    2 weeks ago

    Cambridge, Massachusetts, United States Voyager Therapeutics, Inc. Full time

    Voyager Therapeutics, Inc. is on the lookout for a dedicated and proactive Senior Executive Administrator to support our Chief Financial Officer and the Senior Leadership Team. The ideal candidate will possess exceptional organizational skills and demonstrate a high level of professionalism while managing sensitive and confidential information. This role is...

  • Senior Administrative Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States JobRialto Full time

    Position OverviewThe Senior Administrative Coordinator plays a crucial role in delivering a comprehensive range of intricate office and administrative assistance to a high-level manager or executive.Key ResponsibilitiesCommunication and Interpersonal Skills: Demonstrates exceptional communication abilities, serving as the primary contact and information...

  • Executive Administrative Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States The Hollister Group Full time

    Executive Administrative CoordinatorThe Hollister Group is in search of an Executive Administrative Coordinator to provide exceptional support to a distinguished faculty member. This role is essential for ensuring the smooth operation of complex administrative tasks in a dynamic academic environment. The ideal candidate will be poised, detail-oriented, and...

  • Office Operations Coordinator

    1 week ago

    Cambridge, Massachusetts, United States Cynet Systems Full time

    Job DescriptionWe are seeking an Office Operations Coordinator for our client.Position Title: Office Operations CoordinatorLocation: Not specifiedEmployment Type: ContractCompensation: $24/hr - $29/hrRole Overview:The organization offers comprehensive planning and design services, alongside construction management and facility maintenance to ensure the...

  • Senior Executive Assistant, Human Resources

    2 weeks ago

    Cambridge, Massachusetts, United States Blueprint Medicines Full time

    How will your role contribute to our mission?At Blueprint Medicines, recognized for attracting and retaining exceptional talent, we are in search of a highly skilled and motivated Executive Assistant to support our C-suite executives within a collaborative and innovative environment. This crucial position is essential to our mission-driven, results-oriented,...

  • Executive Administrative Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States Della Infotech Inc. Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Executive Administrative Coordinator to provide comprehensive support to our faculty and research team at Della Infotech Inc. This role is essential in ensuring the smooth operation of administrative functions within the department.Key Responsibilities:Administrative Support: Establish and...

  • Lead Executive Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States AIRNA Full time

    COMPANY OVERVIEWAIRNA is a pioneering biotechnology firm dedicated to revolutionizing healthcare through innovative RNA editing solutions. Our mission is to provide transformative therapies for both rare and prevalent diseases by advancing the science of RNA editing. By addressing the fundamental biological causes of diseases, AIRNA aims to deliver safe and...

  • Senior Administrative Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States PSG Global Solutions Full time

    We are seeking a Senior Administrative Coordinator, specializing in the Pharmaceuticals and Medical Products sector.Position Overview:Provides comprehensive administrative assistance to senior executives.Delivers administrative support that necessitates a profound understanding of departmental, divisional, and organizational operations.Engages in intricate,...

  • Office Coordinator

    4 days ago

    Cambridge, Massachusetts, United States LHH Recruitment Solutions Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at LHH Recruitment Solutions. As an Office Coordinator, you will be responsible for providing administrative support to our facilities team, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support...

  • Chief Executive Officer

    2 weeks ago

    Cambridge, Massachusetts, United States National Opera Center Full time

    Position OverviewThe National Opera Center is in search of a Chief Executive Officer who will champion our creative and visionary mission.As a non-profit organization, we are committed to fostering emerging talent, producing performances in unique and intimate settings, commissioning original works, and reimagining classic operatic masterpieces.The ideal...

  • Executive Administrative Coordinator

    2 weeks ago

    Cambridge, Massachusetts, United States SPECTRAFORCE Full time

    Position Overview: Executive Administrative CoordinatorLocation: Hybrid Work EnvironmentContract Duration: 4 monthsCompensation: Starting at $30.00/hr.Important Notes:• Local candidates are preferred. • Paid parking is required at the work site.Key Qualifications:At least 4 years of relevant experience in an administrative capacity.Proficient in...

  • Executive Administrative Coordinator

    1 week ago

    Cambridge, Massachusetts, United States ASK Consulting Full time

    Job OverviewNote: All candidates must be directly contracted by ASK Consulting on their payroll and cannot be subcontracted. We are unable to provide sponsorship at this moment.Position: Executive Administrative CoordinatorLocation: Cambridge, MAContract Duration: 03 MonthsCompensation: $25/hr.Role Summary:We are in search of a skilled Executive...

  • Senior Executive Assistant, Global Business Operations

    2 weeks ago

    Cambridge, Massachusetts, United States Sarepta Therapeutics Full time

    Position Overview:The Senior Executive Assistant for the International Business Unit plays a pivotal role in executing operational functions while reporting directly to the Senior Vice President of the International Business Unit. This position encompasses a variety of administrative responsibilities, providing essential support to senior leadership and...

  • Senior Executive Assistant for Human Resources

    2 weeks ago

    Cambridge, Massachusetts, United States Blueprint Medicines Full time

    How will your role contribute to our mission?At Blueprint Medicines, renowned for attracting and retaining exceptional talent, we are in search of a highly skilled and motivated Executive Assistant to support our Human Resources leadership. This crucial position is central to our mission-driven, results-oriented, and community-focused environment, acting as...