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Senior Executive Coordinator

2 months ago

Cambridge, Massachusetts, United States TileDB Inc Full time

Company Overview
TileDB Inc. is at the forefront of database technology, providing innovative solutions through our TileDB Cloud Database. Founded to address complex use cases, we have garnered significant investment and are recognized for our rapid growth and dynamic work environment.

Position Summary
We are seeking a highly efficient and detail-oriented Senior Executive Coordinator to provide comprehensive support to our executive leadership team, including the CEO and CRO. This role is essential for ensuring the seamless operation of our organization.

Key Responsibilities
- Proactively manage the executive calendar, coordinating internal and external meetings while resolving scheduling conflicts.
- Stay informed about executive commitments and contribute to the enhancement of organizational processes for improved efficiency.
- Provide extensive support to the executive team, ensuring smooth operations within the leadership group.
- Attend critical meetings as necessary, tracking follow-ups and deliverables, and preparing correspondence and presentations.
- Organize and facilitate internal and external events, including team gatherings and leadership retreats.
- Coordinate travel arrangements in accordance with company policies and manage expense reports.
- Assist with various cross-functional projects related to business operations and personnel matters.
- Adapt to new responsibilities as the organization evolves.

Qualifications
- A minimum of 7 years of experience in supporting senior executives.
- Proven ability to prioritize tasks, anticipate executive needs, and maintain organization in a fast-paced environment.
- Resourcefulness in overcoming challenges, with a proactive approach and strong communication skills.
- Ownership of projects with a commitment to providing effective solutions for busy executives.
- Exceptional administrative skills, with a keen eye for detail and process optimization.
- A desire for professional growth in a rapidly changing environment, demonstrating professionalism and confidentiality.

Work Environment
This position requires flexibility in work hours and some in-office presence at our headquarters.

Benefits
- Competitive salary and stock options.
- Comprehensive medical and dental insurance coverage.
- Paid parental leave and vacation time.
- Flexible time off and working hours.

Interview Process
The selection process includes initial screenings and interviews with key members of our leadership team.