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Lead Executive Coordinator

2 months ago

Cambridge, Massachusetts, United States AIRNA Full time

COMPANY OVERVIEW

AIRNA is a pioneering biotechnology firm dedicated to revolutionizing healthcare through innovative RNA editing solutions. Our mission is to provide transformative therapies for both rare and prevalent diseases by advancing the science of RNA editing. By addressing the fundamental biological causes of diseases, AIRNA aims to deliver safe and effective drug products that make precise modifications to RNA. With a robust pipeline of therapeutics developed through our proprietary RESTORE+ platform, AIRNA is backed by leading venture capital firms and operates from a dynamic research environment.

POSITION SUMMARY

As the Lead Executive Coordinator, you will report directly to the CEO and play a vital role in delivering comprehensive administrative support to the executive leadership team. This position is essential for facilitating the CEO's objectives and managing competing priorities in a dynamic setting. You will frequently engage with key internal and external stakeholders, including board members, investors, and strategic partners. AIRNA values a diverse and innovative culture, and we seek an exceptional individual who is eager to contribute to the growth of a world-class organization.

KEY RESPONSIBILITIES

  • Collaborate with the executive team and key stakeholders on various administrative initiatives and projects;
  • Oversee the scheduling and management of the CEO's and CSO's calendars, ensuring adequate preparation time for meetings and effectively resolving scheduling conflicts with discretion;
  • Promptly escalate inquiries when independent judgment is not applicable;
  • Manage incoming communications, including emails and phone calls, while organizing and tracking required actions and deadlines;
  • Coordinate meetings, conference calls, and events, including venue reservations, sending invitations, managing attendee lists, and assisting with materials preparation;
  • Monitor action items and ensure timely follow-up;
  • Perform administrative tasks such as drafting documents, letters, and presentations, proofreading, and maintaining organized records;
  • Arrange travel logistics and accommodations, including complex international travel arrangements;
  • Handle expense management for the CEO and CSO;
  • Collaborate with the Chief People Officer on social events and other team-related initiatives, including interview scheduling and benefits assistance;
  • Serve as the primary contact for the organizational structure and coordinate administrative efforts with the executive team and board members;
  • Manage office operations, including supply orders and general office support;
  • Assist with special projects as directed by the CEO.

QUALIFICATIONS

  • A bachelor's degree and a minimum of five years of experience in a biotechnology setting supporting executive leadership;
  • Proven experience in engaging with high-level external stakeholders, including board members and investors;
  • Ability to handle sensitive information with professionalism and confidentiality;
  • A proactive self-starter with a strong work ethic and the ability to thrive in a collaborative team environment;
  • Demonstrated capacity to excel in a fast-paced and dynamic work environment.

COMPENSATION

AIRNA offers a competitive compensation package, including attractive equity options and a comprehensive benefits program.

WORK ENVIRONMENT

This position is based in a hybrid work environment, allowing for a blend of on-site and remote work arrangements.