Administrative Coordinator

2 weeks ago

Portage, Michigan, United States Kenco Logistics Services, LLC Full time
Job Overview

Position Summary:
The Office Operations Specialist is tasked with overseeing administrative responsibilities associated with the site's communication and financial operations within the distribution center. This role also encompasses various administrative and human resources functions as directed by the management team.

Key Responsibilities:
  • Welcome and assist visitors, vendors, and guests at the site.
  • Monitor and replenish office supplies as necessary.
  • Organize and distribute mail/packages appropriately.
  • Prepare outgoing correspondence and packages.
  • Generate and issue customer invoices.
  • Process vendor invoices and prepare them for payment.
  • Create financial and production reports as required.
  • Support and participate in program audits and site communication initiatives.
  • Manage and track purchase orders for the facility, completing necessary reports.
  • Ensure all Certificates of Insurance for current and potential vendors comply with Kenco standards and are up-to-date.
  • Compile and update daily reports for site leadership.
  • Perform data entry for order processing in various systems.
  • Organize employee events and coordinate meetings as requested by management.
  • Update various metric and communication boards.
  • May assist with HR functions such as onboarding and managing attendance records.
  • Cross-train in other roles to provide backup support when necessary.
  • Complete miscellaneous tasks and projects as assigned by management.
Qualifications:
  • High School Diploma or GED is required.
  • A minimum of two years of clerical experience is preferred.
  • Proficiency in MS Office Suite, including Word, Excel, Outlook, and PowerPoint, along with data entry and typing skills.
  • Strong verbal and written communication skills; ability to effectively engage with customers and employees.
  • Meticulous attention to detail and commitment to data accuracy.
  • Capability to read and interpret documents such as safety regulations and operational instructions.
Core Competencies:
  • Action Oriented: Proactively taking on new challenges with urgency and enthusiasm.
  • Collaborative: Fostering partnerships and working together to achieve common goals.
  • Decision Making: Making timely and effective decisions that drive the organization forward.
  • Process Optimization: Identifying and implementing the most efficient processes for task completion, focusing on continuous improvement.
  • Adaptability: Adjusting approach and demeanor in real-time to meet the changing demands of various situations.

The descriptions provided above are intended to convey the general nature and level of work performed by employees in this role. Additional duties may be assigned as necessary. The physical demands and work environment outlined are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to fulfill the essential functions.

Kenco is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

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