Senior Administrative Coordinator

2 weeks ago

Portage, Michigan, United States Kalsee Credit Union Full time
Job Overview

Position Summary: The role involves providing confidential and professional administrative and clerical assistance to the CEO and the Executive Management Team. Responsibilities include preparing various reports and correspondence, maintaining executive files, and offering front-line support to guests and visitors.

Key Responsibilities:
  • Support the CEO and executive team with administrative tasks such as monthly reporting, meeting coordination, and event planning, enabling them to concentrate on strategic priorities.
  • Organize and manage monthly board meetings, including gathering materials, preparing and distributing board packets, and taking minutes.
  • Oversee the supply budget and manage the ordering of office supplies.
  • Distribute corporate credit card statements on a monthly basis.
  • Coordinate requests for facilities maintenance.
  • Manage relationships with various third-party vendors.
  • Notarize documentation for executives and members.
  • Handle the donations budget, including processing community requests.
  • Coordinate Annual and Organizational Meetings.
  • Assist in the planning of the annual Board Planning Session.
  • Order business cards, brochures, and other printed materials as needed.
  • Facilitate scheduling and arrangements for appointments, meetings, conferences, and travel for the executive team.
  • Update the Employee Directory on a monthly basis.
  • Maintain control over corporate records for authorized review.
  • Greet members, visitors, and employees warmly, embodying Kalsee's Values.
  • Receive and announce visitors to the executive team.
  • Perform specialized and confidential administrative tasks.
  • Be available for non-traditional work hours as required.
  • Support Kalsee's commitment to member service and sales.
  • Ensure a confidential environment to protect sensitive information.
  • Adhere to all Kalsee policies, procedures, and applicable laws.
  • Promote a positive professional image of oneself and Kalsee.
  • Perform additional duties as assigned.
Qualifications:
  • High school diploma or equivalent required; college degree preferred.
  • A minimum of 2 years of relevant experience in a professional office setting.
  • Strong computer skills and proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
  • Excellent verbal and written communication abilities.
  • Proven ability to organize, prioritize, and manage multiple tasks effectively.
  • Flexibility for occasional varying work schedules and offsite travel to meet business needs.
  • A collaborative team player with a positive attitude.

  • Senior Engagement Coordinator

    4 days ago

    Portage, Michigan, United States Brookdale Senior Living Full time

    About the RoleWe are seeking a highly motivated and experienced Senior Engagement Coordinator to join our team at Brookdale Senior Living. As a key member of our community operations team, you will be responsible for implementing and promoting our Engagement 3.0 philosophy, which focuses on fostering meaningful relationships and a sense of purpose among our...

  • Administrative Coordinator

    7 days ago

    Portage, Michigan, United States Kenco Logistics Services, LLC Full time

    Job OverviewPosition SummaryThe Office Administrator role is integral to managing administrative tasks related to communication and financial operations within the distribution center. This position encompasses various responsibilities that support the management team in their daily functions.Key ResponsibilitiesWelcome and assist visitors, vendors, and...

  • Administrative Coordinator

    2 weeks ago

    Portage, Michigan, United States Kenco Logistics Services, LLC Full time

    Job OverviewPosition Summary:The Office Operations Specialist is tasked with overseeing administrative responsibilities associated with the site's communication and financial operations within the distribution center. This role also encompasses various administrative and human resources functions as directed by the management team.Key...

  • Administrative Coordinator

    2 weeks ago

    Portage, Michigan, United States Kenco Logistics Services, LLC Full time

    Job OverviewPosition SummaryThe Office Operations Specialist is tasked with managing administrative duties related to communication and financial operations within the distribution center. This role also encompasses various human resources responsibilities as required by the management team.Key ResponsibilitiesWelcome and assist visitors, vendors, and guests...

  • Activities Director

    1 day ago

    Portage, Michigan, United States Brookdale Senior Living Full time

    Job SummaryBrookdale Senior Living is seeking a highly motivated and experienced Activities Director to join our team. As a key member of our community, you will be responsible for planning, coordinating, and facilitating a calendar of person-centered dementia-friendly programs that meet the specific needs of each and every resident within our dementia care...

  • Administrative Customer Liaison

    7 days ago

    Portage, Michigan, United States Rhymebiz Full time

    CLIENT SERVICES COORDINATORThe Client Services Coordinator role involves providing assistance to clients in the procurement of office supplies, furniture, and custom orders. This position will develop a comprehensive understanding of office supply products and vendors to effectively support customers and secure optimal pricing. This is a full-time...

  • Payroll Benefits Administrator

    1 day ago

    Portage, Michigan, United States Portage Opco LLC Full time

    Job SummaryThe Payroll Benefits Coordinator performs the payroll administration functions for a facility, ensuring compliance with federal, state, and facility regulations.Key ResponsibilitiesProcess payroll in adherence with federal, state, and facility pay guidelines.Ensure pay practices are documented, pay rates and programs are monitored, and merit...

  • Client Services Coordinator

    2 weeks ago

    Portage, Michigan, United States Rhymebiz Full time

    CLIENT SERVICES COORDINATORThe Client Services Coordinator role involves providing support to clients in the procurement of office supplies, furniture, and customized orders. This position requires a comprehensive understanding of office supply products and vendor relationships to effectively assist customers and secure optimal pricing. This is a full-time...

  • Training Program Coordinator

    2 days ago

    Portage, Michigan, United States PRO Services Full time

    Job OverviewThe Pro Services Training Coordinator is responsible for overseeing and managing comprehensive training programs for apprentices and current employees within the company. This role involves coordinating various training activities, ensuring compliance with internal and external training standards, and managing training-related administrative...

  • Senior Care Team Leader

    1 week ago

    Portage, Michigan, United States StoryPoint Full time

    Senior Care Team Leader / Medication TechnicianStoryPoint PortageShift Premium for Evening and Night ShiftsAccess to Earned Wages Before PaydayOpportunities for Community DevelopmentSupportive Team Atmosphere and much moreThe Senior Care Team Leader is tasked with delivering compassionate and individualized support for residents within our...

  • Senior Living Activities Assistant

    4 days ago

    Portage, Michigan, United States StoryPoint Full time

    Job SummaryWe are seeking a highly motivated and compassionate Life Enrichment Assistant to join our team at StoryPoint. As a Life Enrichment Assistant, you will play a vital role in planning and executing life-enriching activities that promote the social welfare and interests of our residents.Key ResponsibilitiesAssist the Life Enrichment Coordinator in...

  • Life Enrichment Coordinator

    4 days ago

    Portage, Michigan, United States StoryPoint Full time

    Job SummaryWe are seeking a highly motivated and compassionate Life Enrichment Assistant to join our team at StoryPoint. As a Life Enrichment Assistant, you will play a vital role in planning and executing life-enriching activities that promote the social welfare and interests of our residents.Key ResponsibilitiesAssist the Life Enrichment Coordinator in...

  • Senior Manager, Commercial Operations

    2 days ago

    Portage, Michigan, United States Stryker Full time

    About the RoleStryker Corporation is seeking a highly skilled Senior Manager, Commercial Operations to lead our demand planning and inventory management efforts. As a key member of our Commercial Operations team, you will be responsible for managing demand forecasts, setting safety stock targets, and tracking inventory metrics.Key ResponsibilitiesLeadership...

  • Senior Janitorial Supervisor

    2 weeks ago

    Portage, Michigan, United States RNA Facilities Management Full time

    Job OverviewAbout Us:RNA Facilities Management has been a leader in delivering top-notch cleaning services, facility upkeep, and maintenance solutions since 1991. As a proud member of the U.S. Green Building Association, we adopt a comprehensive strategy to cleaning and facility management. Our 'RNA Quality Standard' is a testament to our commitment to...

  • Supply Chain Coordinator II

    2 weeks ago

    Portage, Michigan, United States Kenco Logistics Services, LLC Full time

    Job OverviewPosition SummaryThe Supply Chain Coordinator II plays a vital role in managing customer interactions and overseeing processes related to load organization, routing, and delivery logistics. This position involves addressing customer load inquiries and requests while also preparing and processing orders for shipment.Key ResponsibilitiesOversees...

  • Senior Regulatory Affairs Leader

    2 weeks ago

    Portage, Michigan, United States Stryker Full time

    Join a Leading OrganizationWe are proud to be recognized as one of the World's Best Workplaces by Fortune Magazine, offering 12 paid holidays annually.About the RoleWe are currently looking for a Senior Regulatory Affairs Leader to join our Instruments division, with the flexibility to work remotely across the United States.Who We SeekWe value strategic...

  • Medical Social Worker

    4 days ago

    Portage, Michigan, United States HarmonyCares Full time

    About HarmonyCaresHarmonyCares is a leading provider of home-based primary care services, dedicated to delivering high-quality, coordinated healthcare to patients in the comfort of their own homes.Our MissionWe strive to bring personalized, quality-based healthcare to patients who face challenges accessing care, ensuring that every individual receives the...

  • Patient Services Coordinator

    7 days ago

    Portage, Michigan, United States Cosmetic Physician Partners Full time

    Cosmetic Physician Partners is a leading provider of medical aesthetic services across the United States. Our commitment is to deliver outstanding leadership, comprehensive support services, and a distinctive brand experience aimed at achieving exceptional results. Our ultimate goal is to enhance the quality of life for our clients and team members alike. We...

  • Front of House Supervisor

    2 weeks ago

    Portage, Michigan, United States StoryPoint Full time

    Job OverviewDining Room ManagerStoryPoint of PortageThe Dining Room Manager is responsible for overseeing the efficient operation of the front-of-house (FOH) and ensuring that high standards of production, quality, and customer service are consistently met. This role involves supervising and coordinating the activities of dining room staff to provide timely...

  • Front of House Supervisor

    7 days ago

    Portage, Michigan, United States StoryPoint Full time

    Job OverviewPosition: Dining Room ManagerCompany: StoryPointThe Dining Room Manager is responsible for overseeing the efficient operation of the front-of-house services while upholding exceptional standards of production, quality, and customer satisfaction. This role involves supervising and coordinating the activities of dining room staff to ensure prompt...