Administrative Coordinator
1 week ago
Position Summary
The Office Administrator role is integral to managing administrative tasks related to communication and financial operations within the distribution center. This position encompasses various responsibilities that support the management team in their daily functions.
- Welcome and assist visitors, vendors, and guests at the site.
- Monitor and replenish office supplies as necessary.
- Organize and distribute incoming mail/packages efficiently.
- Prepare and dispatch outgoing mail/packages.
- Generate and manage customer invoices accurately.
- Process vendor invoices and prepare them for payment.
- Create financial and production reports as required.
- Support and participate in program audits and site communication initiatives.
- Manage purchase orders for the facility and compile related reports.
- Ensure all Certificates of Insurance for vendors comply with Kenco standards.
- Develop and maintain daily reports for site leadership.
- Perform data entry for order processing across various systems.
- Coordinate employee events and meetings as directed by management.
- Update and maintain various metric and communication boards.
- May assist with HR functions such as onboarding and attendance tracking.
- Cross-train in other roles to provide backup support when necessary.
- Complete miscellaneous tasks and projects as assigned by management.
- High School Diploma or GED is required.
- A minimum of two years of clerical experience is preferred.
- Proficiency in MS Office Suite, including Word, Excel, Outlook, and PowerPoint, along with data entry skills.
- Strong verbal and written communication skills; ability to present information effectively to groups.
- Attention to detail and a commitment to data accuracy.
- Capability to read and interpret documents such as safety regulations and operational instructions.
- Action Oriented: Embracing new opportunities and challenges with enthusiasm and urgency.
- Collaborative: Fostering partnerships and working together to achieve common goals.
- Decision Quality: Making timely and effective decisions that advance organizational objectives.
- Process Optimization: Identifying the most efficient methods to accomplish tasks with a focus on continuous improvement.
- Adaptability: Adjusting approach and demeanor in real-time to meet the demands of varying situations.
Note: The above statements are intended to outline the general nature and level of work performed by employees in this role. Additional duties may be assigned as necessary. The physical demands and work environment described are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Kenco is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.
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