Administrative Coordinator
4 days ago
Colliers Engineering & Design is seeking a part-time Administrative Assistant to work Monday through Friday (6 hours a day) in our office. This position has potential to become full-time in the near future.
Key Responsibilities- Provide reproduction and related tasks (i.e. copying, binding, scanning and collating) for assigned Managers.
- Coordinate and organize meetings and manage calendars.
- Provide general office support including coordination of in-house seminars, management of office supplies and equipment, distribution of mail and correspondence with building management.
- Prepare updates to Client Database.
- Assist assigned Managers with project status updates.
- Communicate with agencies, government offices, and client representatives to advance projects.
- Prepare application paperwork and submit application packages to various agencies, boards and committees with jurisdiction over project work.
- Make deliveries as needed.
- Work with Managers to maintain and update project trackers.
- Download and organize client project files.
- Upload deliverables to client websites and databases.
- Proficiency in MS Office 2010 required.
- Ability to multi-task and work effectively within a team.
- Professionalism and effective communication skills a must.
- Prior experience working in a Land Surveying office and/or civil engineering office, a plus.
- Must be able to work in a high-paced environment.
At Colliers Engineering & Design, our people are our most important resource. That's why we are committed to providing all our employees with a safe, comfortable work environment, potential for career advancement, and the ability to impact society through their projects as well as company-sponsored activities.
This dedication begins with supporting a work-life balance through a generous compensation package that includes:
- Company-paid medical, dental, and vision coverage.
- Paid pregnancy disability leave.
- Short- and long-term disability insurance.
- Life insurance.
- A company-matched 401(k)/Roth.
- Paid time off that includes parental and military leave.
- Employee referral and professional license bonuses.
- A straight-time policy that compensates exempt employees for billable hours worked in excess of 40 billable hours within a work week.
We have also created an internal culture that provides the resources and technology needed to encourage personal and professional growth opportunities through reimbursement for education, a free in-house resource for hundreds of educational and self-enrichment courses, mentorship program, wellness program, women's organization, and ongoing philanthropic opportunities.
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