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administrative specialist ii

3 months ago

Laurel, Maryland, United States State of Maryland - MDA Ofc of Plan Ind & Pest Mgmt - Mosquito Control Full time

Introduction

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The Maryland Department of Agriculture is a department under Maryland's Executive Branch.� Formed in 1972 by the Maryland General Assembly to address the agriculture needs for the State of Maryland, the Department oversees and serves as a regulatory body for animal health�, consumer services to include marketing and lab services,�plant and pest management and resource conservation.� As the number one industry in Maryland, the diversity of agriculture programs in the State continue to expand and grow.\r
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The�Mosquito Control Section�provides a direct service to approximately 2,100 communities in 16 Maryland counties. The primary goal of this program is to prevent the occurrence of mosquito-borne disease in humans, pets and livestock.�Mosquito control is an economic necessity in some parts of Maryland dependent on outdoor tourism during the summer. The program relies on surveys and monitoring of the larval and adult mosquito populations to coordinate control activities. Control techniques include breeding source reduction, public education, biological control and insecticide applications from aircraft or ground equipment.�\r
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GRADE

11\r

LOCATION OF POSITION

8071 Greenmead Drive College Park, MD 20716\r

Main Purpose of Job

The primary purpose of this position is to perform high level administrative and office managerial duties. This position provides administrative support in 3 counties by implementing the Mosquito Control Program in the State of Maryland. Provides assistance to high-level County administrators in the formulation and preparation of their agency's budgets. This work requires a high level of proficiency in budget experience along with a computer knowledge and a variety of computer software programs. Assists in the planning of new or revised programs, procedures, and practices with each locality's administration. Possesses a working knowledge of personnel and procurement procedures and regulations is required. Also, with a high level of initiative and the ability to work independently on complex administrative tasks is essential. This position provides office management and independent coordination of administrative functions associated with the Maryland Department of Agriculture and the College Park Mosquito Control Office.\r

POSITION DUTIES

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Correspondence and data management with reports, budgets, working with�the Department of Health, County Commissioners, Finance Directors, for over 200 individual�communities and invoicing on average 85 entities throughout the Central Maryland region.\r
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Tracks all expenses and coordinate billing for 3 counties, 200 communities and 50 entities that are part of the adulticide spray program�and approximately 40 communities that are billed independently and are part of the larvicide�program.\r
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Monitors community budgets, expenditures�workflow,�and resident's expectations.�Provides status reports of budgets and expenditures to the Administrator, Program Supervisors,�and locality administrations.\r
At the end of the year,�these expenses must be incorporated into accurate and complete bills for each of those�municipalities.\r
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Manages the hiring of 6 seasonal contractual employees each year.�Manages the job advertisement, schedules interviews, serves on interview panels, assist�with the selection process, and writes contracts for new and returning employees.�\r
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Reviews and edits daily work reports from mosquito control�technicians. Manages filing system to provide easy access and retrieval of information through the organization and maintaining the system according to MDA record procedures.��\r
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Timekeeper duties that includes entering and /or confirming hours worked by�contractual staff are accurate on their individual timesheets prior to approval.�\r
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Responds to high volume phone calls during the control season�(March through October) at the College Park Regional Office by providing�comprehensive knowledge of laws governing Mosquito Control Section in Maryland, provide information on how individuals can participate, and resolve any issues or complaints.��\r
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Maintain inventories of parts, supplies, insecticides and equipment�necessary for the operation of the College Park Regional Office�by following the ordering and�procurement procedures set forth by MDA and DBM to ensure that the necessary resource material�is always available.�\r
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Coordinates and supervises the maintenance and retrieval of�public and confidential records. These include items such as County/Community cooperative�agreements, pesticide exemptions and exclusions for medical reasons. air spray records, spray�routes and insecticide application records.\r

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.\r
Experience: One year of experience performing administrative staff, clerical, clerical technical, or secretarial work.\r
Notes:\r
1. Candidates may substitute 30 credit hours from an accredited college or university for the required experience.\r
2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.\r

DESIRED OR PREFERRED QUALIFICATIONS

Preference will be given to applicants�who possess the following preferred qualification(s).�Include clear and specific information on your application regarding�your qualifications.\r
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Office Management experience\r
Customer Service experience\r
Billing and Invoice experience\r
Budget knowledge and experience\r
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SPECIAL REQUIREMENTS

Candidates may be responsible for providing their own transportation�as needed to access meetings, remote locations, and job destinations as assigned.\r

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date.�We will not consider information submitted after this date.�Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the�eligible (employment) list for at least one year.\r

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.�It is important that you provide complete and accurate information on your application.�Please report all experience and education that is related to this position.\r

BENEFITS

STATE OF MARYLAND BENEFITS\r

FURTHER INSTRUCTIONS

Online applications are�STRONGLY preferred.� If you unable to apply online, you may mail a paper application to:�Maryland Department of Agriculture Human Resource Office, Room 304�50 Harry S Truman Parkway Annapolis, MD 21401.� If you are submitting additional information, such as diplomas and�transcripts, the preferred method is to upload them online with your application.�\r
If you are unable to upload, you may mail, hand-deliver or�fax (HR Fax # � All paper applications must be received by 4:30 PM on the closing date, no exceptions.� (Postmarks not accepted.)�� Resumes will�NOT be accepted in lieu of completing�the online or paper application.�\r
As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity. People with disabilities and bilingual candidates are encouraged to apply.�We thank our Veterans for their service to our country.� TTY Users: call via Maryland Relay For questions concerning this recruitment, please contact:�Kathleen Newhouse�at or�\r