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Executive Director Assistant

2 months ago

Laurel, Montana, United States Association Headquarters Full time
About the Role

Association Headquarters is seeking a highly skilled and experienced professional to fill the position of Assistant Executive Director. This role will provide critical support to the Executive Director and play a key part in the success of our client partners.

Key Responsibilities
  • Assist the Executive Director in overseeing the delivery of programs and services to meet client needs.
  • Translate strategic plans into operational plans and participate in developing new and improved products and services.
  • Act as a liaison between Association Headquarters and internal service departments to attain goals and objectives promptly and collaboratively.
  • Develop consultative relationships with volunteer leadership.
  • Develop and monitor client budgets, ensuring adherence to budget guidelines and objectives.
  • Review service billing and provide support to the Executive Director on questions related to payables.
  • Work with designated client committees on assigned activities and programs.
  • Coordinate activities and projects of assigned committees and task forces.
  • Participate in the development and implementation of policies and procedures.
  • Coordinate board meetings and supporting board materials.
  • Oversee the implementation and administration of the travel grant program.
  • Report account activities to client boards as assigned.
  • Participate in assessing account-staff needs and setting goals and objectives.
  • Participate in orienting and evaluating account staff.
  • Manage and mentor account staff.
  • Travel to annual client conferences, supervise, and participate in on-site activities.
  • Respond to inquiries and generate correspondence and reports.
  • Handle other responsibilities as assigned.
Requirements
  • Bachelor's degree.
  • 3-5 years of professional management experience, preferably in the association management industry.
  • Excellent interpersonal and communication skills.
  • Strong customer orientation.
  • Previous experience managing staff.
  • Ability to organize and manage multiple projects/priorities.
  • Uses expertise to implement effective outcomes for client projects.
  • Ability to think ahead and plan over a one to two-year time span.
  • Management skills: problem-solving, critical thinking, decision-making, time management, project management, strategic thinking, interpersonal communications, organization.
  • Professionalism: good judgment, integrity, accountability, ability to interact with all levels of staff and vendors, appropriate demeanor and appearance, confidence, coaching, and mentoring other team members.
  • Customer service attitude and skills: team player, commitment, patience, enthusiasm, creativity, listening, comprehension, flexibility/adaptability, initiative, cooperation, attention to detail, resourcefulness.
  • Ability to travel out of state and overnight.
  • Intermediate computer proficiency.
  • Commitment to company values.
What We Offer
  • Hybrid/flexible work schedules available.
  • Medical, dental, and vision benefits.
  • Company-paid basic life insurance, short-term, and long-term disability.
  • Voluntary life insurance - employee-paid.
  • AFLAC available.
  • Paid time off (PTO) accrual and paid holidays.
  • 401(k) retirement plan available.
  • On-site fitness center, open 24/7.
  • Gym reimbursement program.
  • Training and development opportunities.
About Association Headquarters

Association Headquarters is a professional services firm that specializes in helping non-profit organizations achieve their mission, create value, and advance their causes, industries, and professions. We have four main divisions within AH - a full-service association management company; a marketing and communications agency (MarCom); a meetings & events management team; and a division that focuses on other custom solutions such as strategic planning, website builds, database integrations, accounting services, staff recruitment, credentialing management, public affairs and lobbying, and growing non-dues revenue.

We are committed to creating a diverse environment and are proud to be an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, national origin, nationality, ethnicity, ancestry, age, sex (including pregnancy), family status, marital/civil union status, religion, domestic partnership status, affectional or sexual orientation, gender identity and expression, atypical hereditary cellular or blood trait, genetic information, liability for military service, and mental or physical disability (including perceived disability, and AIDS and HIV status), language, national origin, political affiliation, socio-economic status, and other characteristics that make our employees unique.