Administrative Coordinator
2 weeks ago
About Our Team: We are a distinguished real estate group recognized for our exceptional client service and remarkable achievements. Our team consists of committed professionals who excel in facilitating property transactions. We take pride in fostering a collaborative, supportive, and high-performing atmosphere. As we expand, we are in search of a remarkable individual to join us as an Administrative Coordinator and Executive Assistant to our team leader, Kyle.
Role Overview: We are seeking a top-tier candidate to fulfill this vital position. The ideal applicant is motivated, highly organized, detail-oriented, and enthusiastic about engaging with people. With a friendly disposition and a proactive mindset, you will assist our team by ensuring seamless transaction processes and supporting Kyle with executive responsibilities.
Primary Responsibilities:
Transaction Management:
- Oversee all facets of real estate transactions from initiation to completion.
- Ensure all documentation is thorough, precise, and adheres to regulatory requirements.
- Coordinate with clients, agents, lenders, inspectors, and other stakeholders to guarantee timely and efficient transactions.
- Monitor and manage transaction timelines, ensuring all parties meet essential deadlines.
- Maintain transaction files and records in both digital and physical formats.
- Provide regular updates to clients and team members regarding transaction progress.
Executive Support:
- Deliver high-level administrative assistance to Kyle, the team leader.
- Manage Kyle's schedule, appointments, and travel logistics.
- Assist in preparing for meetings, including drafting agendas and recording minutes.
- Handle sensitive information with the highest level of confidentiality and professionalism.
- Support Kyle with various personal and professional tasks as required.
- Act as a liaison between Kyle and other team members, clients, and external partners.
Qualifications:
- Demonstrated experience as an Administrative Coordinator, Executive Assistant, or in a comparable administrative capacity.
- Outstanding organizational and multitasking abilities.
- Strong attention to detail and precision.
- Excellent communication and interpersonal skills.
- Ability to work autonomously and collaboratively within a team.
- Proficiency in real estate software, Microsoft Office Suite, and CRM systems.
- Positive attitude, proactive approach, and a genuine desire to assist others.
- Familiarity with real estate practices or knowledge is preferred.
Why Join Our Team:
- Become part of a dynamic, award-winning group.
- Opportunities for professional advancement and development.
- Collaborative and supportive workplace culture.
- Competitive compensation package.
If you are an exceptional, organized individual who enjoys working with people and is ready to elevate our team, we encourage you to reach out to us. We look forward to discussing your qualifications and how you can contribute to our success.
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