Administrative Support Specialist

2 weeks ago

Holland, Michigan, United States ODC Network Full time
Job Overview

Salary: $45,000 - $55,000/year

Position: Office Coordinator

Reports To: VP of Early Childhood Administration

Status: Full-Time, Year-Round, Exempt

About ODC Network: ODC Network is a nonprofit organization committed to outdoor education and conservation across West Michigan. Central to our mission is the ODC Early Childhood Network, where we proudly provide nature-based discovery preschools in the region. Our focus is on delivering enriching early childhood learning experiences for children aged 0-5, nurturing their social, emotional, and academic development.

Role Purpose: The Office Coordinator will collaborate closely with the Early Childhood leadership and other staff members to deliver essential business and administrative support to the Site Director and Assistant Site Director. This includes clerical assistance, enrollment management, systems oversight, and general support for daily operations.

Key Responsibilities:

  • Oversee daily operations of childcare management systems and software.
  • Facilitate student enrollment processes.
  • Assist in managing the Preschool Calendar and coordinate calendar invites for leadership.
  • Digitize written meeting notes and share them with relevant parties as directed.
  • Engage effectively with students, staff, and families.
  • Uphold fairness, dignity, and respect in all interactions while maintaining confidentiality.
  • Support the Early Childhood Leadership Team with various tasks and projects as assigned.
  • Handle routine phone inquiries, take messages, and route calls appropriately.
  • Prepare and manage documentation related to building functions, including records and correspondence.
  • Maintain student attendance records and communicate with families regarding absences.
  • Assist with tuition management and coordinate with the VP of Early Childhood Administration.
  • Organize logistics and procurement for meetings and office supplies.
  • Manage inventory of outdoor gear.
  • Provide additional support to the Site Director and VP of Early Childhood Administration as needed.
  • Efficiently manage program registration and enrollment processes.
  • Complete necessary reporting for state and local health departments.
  • Assist Preschool offices in establishing processes and organizing documentation for licensing and enrollment.
  • Develop and maintain vendor relationships as required.
  • Take on additional tasks and projects as assigned by leadership.

Supervision: This position will receive supervision and evaluation from the VP of Early Childhood Administration and does not have supervisory responsibilities.

Qualifications:

  • Associate's degree or higher in business, administration, communications, or a related field.
  • Experience in a similar role is preferred but not mandatory.
  • Proven ability to create and maintain a welcoming and efficient office environment.

Skills and Competencies:

  • Exceptional organizational skills with the ability to multitask and adapt to changing priorities.
  • Strong written and verbal communication skills.
  • Ability to work collaboratively and independently with strong interpersonal skills.
  • Proficiency in Google Suite, MS Office, and various information systems.
  • Capacity to connect with preschool-aged children, families, and community members.
  • Self-directed in prioritizing office tasks.
  • Interest in nature and outdoor activities in varying weather conditions.
  • Successful completion of a comprehensive childcare background check is required.
  • Bilingual in English and Spanish is highly preferred.
  • Ability to communicate clearly and effectively.
  • Flexibility to transition between office and classroom environments as needed.
  • Demonstrated integrity, responsibility, and suitability for working with children and families.
  • Commitment to personal and professional growth, embracing change and teamwork.
  • Ability to maintain confidentiality in all matters.
  • Strong technological proficiency.
  • Genuine interest in young children and their families.
  • Ability to work effectively both in a team and independently.

Physical Requirements: This role involves various physical activities, including pushing, pulling, climbing, walking, standing, and lifting. Work is conducted both indoors and outdoors.

Equipment Proficiency: Proficiency in Microsoft Office applications, Google Suite, and general office equipment is essential.

Note: This job description outlines the essential duties of the position and does not encompass all tasks that may be assigned.

  • Administrative Support Specialist

    2 weeks ago

    Holland, Michigan, United States ODC Network Full time

    Job OverviewSalary: $45,000 - $55,000/yearPosition: Office CoordinatorReports To: VP of Early Childhood AdministrationStatus: Full-Time, Year-Round, ExemptAbout ODC Network: ODC Network is a nonprofit organization committed to promoting outdoor education and conservation in West Michigan. Central to our mission is the ODC Early Childhood Network, where we...

  • Administrative Support Specialist

    2 weeks ago

    Holland, Michigan, United States Kevin Condon - State Farm Agent Full time

    Position OverviewWe are looking for a qualified professional to fill the role of Administrative Support Specialist at Kevin Condon - State Farm Agent. This position is ideal for an enthusiastic individual eager to contribute to our agency's growth through meaningful interactions and exceptional customer service.Key Responsibilities:Build and maintain...

  • Technical Support Specialist

    21 hours ago

    Holland, Michigan, United States Boar's Head Brand Full time

    Job Title: Technical Support SpecialistAt Boar's Head Brand, we are seeking a highly skilled Technical Support Specialist to join our team. As a Technical Support Specialist, you will be responsible for installing, configuring, maintaining, and supporting the hardware and software systems used in our production and distribution environments.Key...

  • Medication Administration Specialist

    2 weeks ago

    Holland, Michigan, United States American House Senior Living Full time

    : No Mandations Open interviews every Wednesday / Thursday 11am to 5pm* Position OverviewAs a Medication Administration Specialist, you will play a vital role in our healthcare team, ensuring that residents receive their medications safely, accurately, and promptly under the guidance of a licensed nurse and the general direction of the Wellness...

  • Human Resources Administrative Specialist

    2 weeks ago

    Holland, Michigan, United States LG Energy Solution Michigan, Inc. Full time

    About LG Energy Solution Michigan Inc.LG Energy Solution Michigan Inc. (LGESMI) stands at the forefront of manufacturing advanced lithium-ion polymer batteries and modules tailored for electric vehicle (EV) and energy storage solutions. Our commitment lies in delivering innovative approaches to promote sustainable transportation and energy...

  • Medical Support Specialist

    1 week ago

    Holland, Michigan, United States Ascension Full time

    Job SummaryWe are seeking a skilled Medical Support Specialist to join our team at Ascension. As a Medical Support Specialist, you will play a vital role in providing high-quality patient care and support to our healthcare team.Key ResponsibilitiesAssist with patient examinations and treatments under the direction of a physician.Perform select clinical...

  • Insurance Customer Support Specialist

    2 weeks ago

    Holland, Michigan, United States Dennis Jones - State Farm Agent Full time

    Job OverviewPOSITION SUMMARY:Dennis Jones - State Farm Agent is in search of a detail-oriented and proactive individual to handle administrative responsibilities and assist insurance agents in attracting and retaining clients. As an Insurance Customer Support Specialist within our agency, your meticulousness, commitment to client engagement, and...

  • Insurance Customer Support Specialist

    1 week ago

    Holland, Michigan, United States Dennis Jones - State Farm Agent Full time

    Job OverviewPOSITION SUMMARY:Dennis Jones - State Farm Agent is on the lookout for a detail-oriented and proactive individual to manage administrative responsibilities and assist insurance agents in acquiring and retaining clients. As an Insurance Customer Support Specialist within our agency, your meticulousness, commitment to client satisfaction, and sales...

  • Insurance Customer Support Specialist

    1 week ago

    Holland, Michigan, United States Dennis Jones - State Farm Agent Full time

    Job OverviewPOSITION SUMMARY:Dennis Jones - State Farm Agent is on the lookout for a detail-oriented and proactive individual to manage administrative responsibilities and assist insurance agents in building and maintaining client relationships. As an Insurance Customer Support Specialist within our agency, your meticulousness, commitment to client...

  • Technical Support Specialist

    2 weeks ago

    Holland, Michigan, United States LG Energy Solution Michigan, Inc. Full time

    Job OverviewPosition Title: IT Support SpecialistReports to: IT Department ManagerCompany: LG Energy Solution Michigan Inc.LG Energy Solution Michigan Inc. is a leader in the development and manufacturing of advanced lithium-ion battery systems for electric vehicles and energy storage solutions. We are seeking a dedicated IT Support Specialist to enhance our...

  • Educational Support Specialist

    2 weeks ago

    Holland, Michigan, United States West Ottawa Public Schools Full time

    Position Title: Educational Support SpecialistJob Summary: We are seeking a dedicated Educational Support Specialist to join our team. This role is essential in providing assistance to students with special educational needs, ensuring they receive the support necessary for their academic success.Key Responsibilities: 1. Collaborate with educators to develop...

  • Technical Support Specialist

    1 week ago

    Holland, Michigan, United States LG Energy Solution Michigan, Inc. Full time

    Job OverviewPosition: IT Support SpecialistReports to: IT Department HeadLocation: RemoteLG Energy Solution Michigan Inc. (LGESMI) is a leader in the development and manufacturing of advanced lithium-ion batteries for electric vehicles and energy storage solutions. We are committed to innovation and excellence in the energy sector.Role Summary:The IT Support...

  • Technical Support Specialist

    1 week ago

    Holland, Michigan, United States LG Energy Solution Michigan, Inc. Full time

    Job OverviewPosition Title: IT Support SpecialistReports to: IT Operations ManagerCompany: LG Energy Solution Michigan Inc.LG Energy Solution Michigan Inc. (LGESMI) is a leader in the development and manufacturing of advanced lithium-ion battery systems for electric vehicles and energy storage solutions. We are seeking a dedicated individual to enhance our...

  • Technical Support Specialist

    1 week ago

    Holland, Michigan, United States LG Energy Solution Michigan, Inc. Full time

    Job OverviewPosition: IT Support SpecialistReports to: IT ManagementCompany: LG Energy Solution Michigan Inc.LG Energy Solution Michigan Inc. (LGESMI) is a leader in the development and manufacturing of advanced lithium-ion batteries for electric vehicles and energy storage solutions. We are seeking a dedicated individual to enhance our IT support...

  • Technical Support Specialist

    2 weeks ago

    Holland, Michigan, United States LG Energy Solution Michigan, Inc. Full time

    Job OverviewPosition: IT Support SpecialistReports to: IT Department HeadCompany: LG Energy Solution Michigan Inc.LG Energy Solution Michigan Inc. is a leader in the development and manufacturing of advanced lithium-ion battery solutions for electric vehicles and energy storage systems.Role Summary:The IT Support Specialist will play a crucial role in...

  • Culinary Support Specialist

    2 weeks ago

    Holland, Michigan, United States Freedom Village at Holland Full time

    Join Our Team as a Culinary Support Specialist!Compensation: Enjoy a competitive wage of $13.50 per hour, along with a $200 Sign-on BONUS for new hires. For those working the Day shift, the bonus increases to $750!Flexible Scheduling: We offer part-time positions with flexible hours, including shifts from 10am-4pm and 4pm-8pm. Perfect for students or anyone...

  • Academic Support Specialist

    2 weeks ago

    Holland, Michigan, United States West Ottawa Public Schools Full time

    Position Announcement: We are seeking a dedicated Academic Support Specialist to join our team at West Ottawa Public Schools. This role is essential in providing assistance to students and enhancing their educational experience.Key Responsibilities: - Collaborate with educators to support student learning and development. - Facilitate small group and...

  • Educational Support Specialist

    2 weeks ago

    Holland, Michigan, United States West Ottawa Public Schools Full time

    Position Announcement:We are seeking a dedicated Educational Support Specialist to join our team at West Ottawa Public Schools. This role is essential in providing assistance to students with special educational needs, ensuring they receive the support necessary for their academic success.Key Responsibilities:1. Collaborate with educators to develop and...

  • Senior Living Support Specialist

    2 weeks ago

    Holland, Michigan, United States Addington Place of Lakeside Vista Full time

    Position: Senior Living Support SpecialistAre you dedicated to enhancing the quality of life for elderly individuals? At Addington Place of Lakeside Vista, we are looking for compassionate individuals who resonate with our core values of Hospitality, Excellence, Appreciation, Respect, and Teamwork (HEART). As a Senior Living Support Specialist, your primary...

  • Crisis Support Specialist

    2 weeks ago

    Holland, Michigan, United States Hope Network Behavioral Health Full time

    Job OverviewThe Crisis Recovery Advocate plays a vital role at Hope Network Behavioral Health, focusing on delivering essential intervention strategies and support to individuals experiencing crises within a residential care setting. This position is dedicated to ensuring the safety, health, and community integration of those served, while promoting their...