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Administrative Assistant: Monday-Friday, 9:00am-5:00pm
2 months ago
GENERAL SUMMARY:
The Administrative Assistant facilitates the efficient operation of the assigned department by
performing a variety of clerical and administrative tasks.
Full-time, hourly position. Monday-Friday. 9:00am-5:00pm. $15.00 per hour.
PRINCIPLE DUTIES:
1. Answers and transfers phone calls, screening when necessary. Provides back-up support to
receptionist area when needed.
2. Welcomes and directs residents, employees and visitors to the department. Properly tracks and
logs visitors with screening requirements.
3. Maintains filing system as assigned.
4. Retrieves information as requested from records, email, minutes, and other related documents;
prepares written summaries of data when needed.
5. Drafts communication for department manager and distributes accordingly.
6. Responds to and resolves administrative inquiries and questions.
7. Coordinates and schedules travel, meetings, and appointments for managers and supervisors.
8. Prepares agenda and schedules for meetings.
9. Records and distributes minutes or other records for meetings.
10. Maintains office supplies and coordinates maintenance of office equipment.
11. Coordinates and plans events for the department while working with other key personnel in
other departments (i.e. Marketing, Dining Services, etc.).
12. Performs other duties as assigned.
QUALIFICATIONS:
Associate's Degree preferred. Proven ability with computer and communication skills. Must
have knowledge of Microsoft Office Suite products. Minimum two years' experience in an office
or other professional environment as an administrative worker.
Benefits of working for Freedom Village:
Full -time benefit package available
Referral program
Employee discounts at our Bistro
Use of our beautiful gym and indoor pool
A caring culture that encourages career growth
Fun, warm and professional environment
Join a unified team with supportive management and talented co-workers who want to make a meaningful difference for our residents.
Be part of something special
PHYSICAL REQUIREMENTS/WORKING CONDITIONS:
Position requires sitting for prolonged periods of the time working on a computer. Must be able
to lift and carry 25 pounds.
#nonclinical
