Executive Administrative Coordinator

2 weeks ago


Covington, Kentucky, United States CHNK Behavioral Health Full time
Position Overview

Salary: $15 - $16.50 per hour

Location: Covington, KY campus - Devou Park

Department: Administration and Human Resources

Reports to: Executive Administrative Assistant to the CEO

Position Summary

The role of the Administrative Assistant involves providing essential administrative support to executive leadership and management teams. This position also includes front desk responsibilities, ensuring a welcoming environment for visitors and efficient handling of communications.

Key Responsibilities

  • Administrative Support (75%)
    • Deliver comprehensive administrative assistance to C-Level executives and designated directors, including scheduling meetings and managing correspondence.
    • Maintain accurate records and documentation, including meeting minutes and reference checks.
    • Support special projects such as community engagement events and the annual Giving Tree initiative.
    • Facilitate logistics for meetings, including catering and materials preparation.
    • Assist in the onboarding process for new employees and coordinate orientation sessions.
    • Handle confidential information with discretion and maintain a high level of professionalism in all communications.
  • Reception Duties (20%)
    • Oversee the reception area, ensuring a professional and welcoming atmosphere.
    • Manage incoming calls and direct them to the appropriate personnel efficiently.
    • Greet visitors and provide assistance as needed, ensuring timely notification of arrivals.
    • Handle mail and deliveries, ensuring proper routing and acknowledgment.
    • Assist with administrative tasks for colleagues, including photocopying and scheduling.
  • Additional Responsibilities (5%)
    • Perform other duties as assigned by management.

Qualifications

  • Associate degree in a relevant field or equivalent experience; Bachelor's degree preferred.
  • 1-2 years of experience in an administrative role, with some reception experience preferred.
  • Proficient in Microsoft Office Suite, particularly Outlook.
  • Strong written and verbal communication skills.
  • Ability to manage confidential information responsibly.
  • Excellent organizational skills and the ability to multitask effectively.

Work Environment

This position requires the ability to stand, walk, and communicate effectively. The role may involve occasional lifting and managing of office supplies and equipment.

Benefits

CHNK Behavioral Health offers a comprehensive benefits package, including paid time off, holidays, retirement plans, and health insurance options.



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