Commercial Litigation Administrative Assistant

1 week ago

Redwood City, California, United States Addison Group Full time
Position:
Commercial Litigation Administrative Assistant

Company:
Addison Group

Overview:
We are looking for a detail-oriented and proactive Administrative Assistant to support our client's Commercial Litigation team at a prestigious law firm. The successful candidate will play a crucial role in ensuring the department operates efficiently and effectively.

Key Responsibilities:

Administrative Duties:
- Provide extensive administrative assistance to attorneys within the Commercial Litigation team.
- Organize and maintain attorney schedules, including appointments, meetings, and court dates.
- Manage incoming and outgoing communications, including correspondence and phone inquiries.

Document Management:
- Draft, format, and review legal documents, correspondence, and pleadings.
- Prepare and submit legal documents to relevant courts and agencies.
- Organize and maintain case files, ensuring all documents are accurately filed and readily accessible.

Litigation Support:
- Assist in the preparation and management of litigation cases.
- Coordinate document discovery processes, including e-discovery and document production.
- Update and maintain case management systems and databases.

Client Relations:
- Interact with clients, opposing counsel, court personnel, and other stakeholders as necessary.
- Schedule and coordinate client meetings, depositions, and court appearances.
- Ensure clients receive timely updates regarding case progress and developments.

Research and Documentation:
- Conduct legal research utilizing online resources and databases.
- Summarize and analyze legal documents, including contracts and pleadings.
- Assist attorneys in preparing trial exhibits and other essential case materials.

Team Collaboration:
- Collaborate effectively with attorneys, paralegals, and other legal staff to meet departmental needs.
- Assist with special projects and assignments as required.
- Provide support to fellow legal secretaries and administrative personnel as needed.

Qualifications:
- High school diploma or equivalent; additional training in legal secretarial practices is advantageous.
- A minimum of 5 years of experience in a legal secretary role, particularly in commercial litigation.
- Familiarity with filing procedures in various court systems.
- Strong understanding of legal terminology, court protocols, and document formatting.
- Proficient in Microsoft Office Suite and legal research tools.
- Excellent organizational and time management skills, with the ability to prioritize effectively.
- Strong written and verbal communication abilities.
- Capacity to work independently and collaboratively in a dynamic environment.
- Detail-oriented with a commitment to accuracy and confidentiality.

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