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Office Coordinator

3 months ago

Cambridge, Massachusetts, United States Motion Recruitment Full time

Our client, an Ivy-League University, is urgently looking to add an Office Coordinator to their team on a contract basis. This is a strict 5-month contract.

100% onsite in Cambridge, MA. Local Candidates Only

Requirements

  • Minimum 2+ years professional experience
  • Proficiency in Microsoft Office and Google suite
  • Familiarity with PeopleSoft, Oracle, or Concur
  • Attention to detail, ability to juggle multiple and competing priorities
    Responsibilities
    • Processes financial transactions including accounts payable, purchasing card and corporate card reconciliations, accounts receivable, and reimbursements.
    • Oversees appointment process and payroll of 150+ teaching fellows, student fellows, and contingent workers. Supports onboarding and exiting of employees.
    • Purchases and maintains inventory for office and kitchen supplies; ensures a welcoming environment; may staff the front desk; responds to client inquiries via email and phone.
    • Provides administrative support for the Faculty Director and Executive Director including calendar management, travel arrangements and expense reimbursements. Also arranges occasional travel for senior staff and visitors. Schedules meetings and events; coordinates community-building activities among the staff. Supports special projects.
    • Oversees deployment of computers and phones; collaborates with program coordinators to update and maintain public web pages.