Facilities Administrative Coordinator

2 weeks ago

Lake Forest, California, United States Ultimate Staffing Full time

Position Overview:

The Facilities Administrative Coordinator plays a vital role in ensuring the smooth operation of maintenance services. This position requires a commitment to providing exceptional customer support and effectively managing service requests.

Key Responsibilities:

  • Deliver outstanding customer service to all clients and ensure timely completion of service requests.
  • Organize, manage, and update work orders as necessary.
  • Coordinate with Project Managers and vendors to guarantee the fulfillment of work orders.
  • Develop and maintain relationships with existing and new vendors, establishing a list of preferred partners.
  • Act as a liaison with contractors to address any issues related to service repairs.
  • Perform additional administrative tasks as required.

Essential Skills:

  • Strong oral and written communication skills, demonstrating excellent customer service through various channels.
  • Proficient in using the phone to connect with both new and existing vendors/customers.
  • Able to thrive in a dynamic, fast-paced environment.
  • Capable of working independently while exercising sound judgment and problem-solving abilities.
  • Proficient in Microsoft Office Suite, including Word, Outlook, and Excel, with a focus on speed and accuracy in typing.
  • Familiarity with standard office equipment and the ability to operate it efficiently.
  • Ability to maintain confidentiality and manage sensitive information appropriately.
  • Effective time management skills and the ability to multitask.

Education Requirements:

A minimum of a high school diploma or equivalent is required for this position.

Ultimate Staffing is an equal opportunity employer. We welcome all qualified applicants without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.

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