Project Coordination Specialist

1 week ago

Lake Forest, California, United States ARB, Inc Full time
Job Overview

Position: Construction Project Coordinator - ARB, Inc.

ARB, Inc. (Primoris) is in search of a Project Coordinator/Timekeeper/Office Manager to support projects across Southern California. This role is designed for individuals who thrive in a collaborative, dynamic setting.

Essential Qualifications

  • Enthusiastic attitude with a willingness to assist wherever needed
  • Quick adaptability with exceptional organizational skills, maintaining high accuracy and attention to detail in a fast-paced environment
  • Proficient in Microsoft Office Suite (Excel, Word, Outlook)
  • Capable of creating and managing spreadsheets in Excel
  • Strong verbal and written communication skills, able to engage with various levels of personnel
  • Ability to follow instructions, prioritize tasks, manage multiple responsibilities, and work under pressure
  • Experience working both collaboratively in a team and independently
  • Open to sharing ideas and collaborating to enhance operational efficiencies
  • Willingness to travel on short notice within Southern California
  • Flexible working hours ranging from 40 to 60 hours per week depending on project demands
  • Background in Construction and/or Oil & Gas sectors is preferred
  • Familiarity with Viewpoint Vista and/or pVault is advantageous
  • Experience with Labor Unions and understanding of Labor Union Agreements is a plus

Key Responsibilities

  • Collect and manage Union & Administrative timesheets on a weekly basis
  • Input labor, equipment, and third-party vendor commitments into Excel daily
  • Submit labor timesheets to the Payroll Department weekly
  • Process equipment timesheets for the Equipment Department weekly
  • Organize, scan, and file timesheets and receivers for multiple projects daily
  • Verify, reconcile, code, and approve vendor invoices in an electronic system (pVault) and log invoices in Excel daily
  • Conduct weekly audits of job performance
  • Compile documentation to prepare billing packages and change order packages
  • Perform various administrative tasks as required

This position involves field assignments, where the candidate will be designated to a project site for the project's duration. Most assignments will be located across California, primarily in the LA Basin area, with some projects extending into Nevada and Arizona.

Compensation and Benefits

  • Hourly wage ranging from $25 to $35, based on skills and experience
  • Paid Company Holidays
  • Paid Time Off (PTO)
  • Comprehensive benefits including Medical, Dental, Vision, FSA/HSA, Short-Term/Long-Term Disability, and a 401K plan with matching contributions

Company Background

Primoris, established in 2004 and publicly traded on the NYSE under the symbol PRIM, offers a broad spectrum of construction, maintenance, and engineering services for clients in power generation, oil and gas, chemical, pipeline, utilities, distribution, and civil infrastructure. Recognized among the top 1% of the prestigious Top 600 Specialty Contractors List by Engineering News-Record (ENR), Primoris has successfully executed projects throughout the United States and Canada. For further details, please visit our website.

Equal Employment Opportunity Statement

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Third-party Agency Notice

Primoris will not accept unsolicited resumes from any third-party recruiting agencies, either domestic or international. Primoris and its subsidiaries will not be responsible for any fees associated with unsolicited resumes submitted through our ATS or via electronic mail systems from any agency representative or consultant unless your firm is an approved vendor partner with a current executed agreement.

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