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Project Coordination Specialist

2 months ago

Lake Forest, California, United States ARB, Inc Full time
Job Overview

Position: Construction Project Coordinator at ARB, Inc.

ARB, Inc. (Primoris) is on the lookout for a dedicated Project Coordinator/Timekeeper/Office Manager to support projects across Southern California. This role is pivotal in ensuring smooth operations within a dynamic, team-oriented setting.

Essential Qualifications

  • Exemplary attitude with a willingness to assist wherever needed
  • Quick adaptability with exceptional organizational skills, maintaining high accuracy and attention to detail in a fast-paced environment
  • Proficient in Microsoft Office Suite (Excel, Word, Outlook)
  • Capable of creating and managing spreadsheets in Excel
  • Strong verbal and written communication skills, able to engage with various personnel levels
  • Ability to follow directions, prioritize tasks, manage multiple responsibilities, and perform under tight deadlines
  • Experience working both collaboratively in a team and independently
  • Open to sharing ideas and collaborating to enhance efficiency
  • Willingness to travel on short notice within Southern California
  • Flexible working hours ranging from 40 to 60 hours per week depending on project demands
  • Preferred experience in the Construction and/or Oil & Gas sectors
  • Familiarity with Viewpoint Vista and/or pVault is advantageous
  • Experience with Labor Unions and understanding of Labor Union Agreements is a plus

Key Responsibilities

  • Collect and manage Union & Administrative timesheets on a weekly basis
  • Input labor, equipment, and third-party vendor commitments into Excel daily
  • Submit labor timesheets to the Payroll Department on a weekly basis
  • Submit equipment timesheets to the Equipment Department weekly
  • Organize, scan, and file timesheets and receipts for multiple projects daily
  • Verify, reconcile, code, and approve vendor invoices using an electronic system (pVault) and log invoices in Excel
  • Conduct weekly audits of job performance
  • Compile documentation to prepare billing packages and change order requests
  • Perform various administrative tasks as required

This position involves field assignments, meaning the candidate will be allocated to specific projects and will report directly to project sites throughout the project duration.

Compensation and Benefits

  • Hourly wage ranging from $25 to $35, based on skills and experience
  • Paid Company Holidays
  • Paid Time Off (PTO)
  • Comprehensive benefits including Medical, Dental, Vision, FSA/HSA, Short Term/Long Term Disability, and a 401K plan with matching contributions

Company Overview

Primoris, established in 2004 and publicly traded on the NYSE under the symbol PRIM, offers a broad spectrum of construction, maintenance, and engineering services across various sectors including power generation, oil and gas, chemicals, pipelines, utilities, and civil infrastructure. Recognized among the top 1% of Specialty Contractors by Engineering News-Record (ENR), Primoris has successfully executed projects throughout the U.S. and Canada. For more information, please visit our website.

Equal Employment Opportunity Statement

We are an equal opportunity employer, ensuring that all qualified applicants receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Third-party Agency Notice

Primoris does not accept unsolicited resumes from third-party recruiting agencies, either domestic or international. We will not be responsible for any fees associated with unsolicited resumes unless your firm is an approved vendor partner with a current executed agreement.