Senior Administrative Coordinator
1 week ago
Position Title: Senior Administrative Coordinator
Supervisor: Chief Executive Officer
Department: Compass Community Health
Supervises: Not Applicable
ROLE SUMMARY
The Senior Administrative Coordinator plays a pivotal role in managing the operational functions of the CEO's office while also overseeing project management tasks in collaboration with the senior leadership team.
KEY RESPONSIBILITIES
The key responsibilities encompass essential duties that are critical to the role. The individual must be capable of executing these functions effectively, with or without reasonable accommodations.
- Embody the mission, values, and principles of the organization, ensuring all operational activities align with these tenets.
- Deliver high-level administrative and secretarial assistance to the senior leadership team.
- Support the Board of Directors by performing clerical duties and maintaining comprehensive documentation related to Board activities.
- Manage project responsibilities, coordinating and leading special initiatives as directed by the CEO and senior leadership team.
- Assist the CEO in maintaining accurate and current policies, procedures, and protocols in compliance with organizational, state, and federal regulations.
- Represent the organization positively through professional interactions, appearance, and demeanor.
- Organize meetings, handle phone communications, coordinate committee gatherings, prepare agendas and presentations, take meeting notes, and draft minutes.
- Resolve administrative challenges by analyzing information and proposing effective solutions.
- Contribute to the achievement of departmental and organizational goals by completing related tasks and projects as necessary.
- Coordinate project management activities, resources, equipment, and information.
- Develop and maintain thorough project documentation, plans, and reports.
ADDITIONAL FUNCTIONS
Additional functions are duties that, while not exclusive to this position, contribute to the overall efficiency of Compass Community Health.
- Assist with various office tasks as required.
- Perform other duties as assigned by the CEO.
- Establish and maintain effective working relationships with diverse individuals, including patients, family members, and other providers.
- Clarify the roles and responsibilities of team members to stakeholders, illustrating how they collaborate to deliver services.
- Maintain knowledge of all workflows to aid in onboarding and training new staff.
- Assist in ordering and managing supplies with the CEO's approval.
- Stay informed about terminology relevant to a healthcare/FQHC environment.
- In the CEO's absence, collaborate with designated individuals, utilizing knowledge of standard office workflows to refer matters appropriately.
- Promote and value diversity within the team composition across all roles.
REQUIRED COMPETENCIES
- Knowledge and skills related to healthcare/FQHC practices.
- Strong communication and interpersonal skills with the public and colleagues.
- Demonstrated understanding of handling confidential materials and situations.
- Proficient technical skills in various current software applications, including word processing, databases, presentations, and spreadsheets. Ability to accurately transcribe notes, prepare comprehensive summaries, and create complex tables and correspondence.
MINIMUM QUALIFICATIONS
- Associate degree in administrative assistance, business technology, or a related field is preferred. Three to five years of progressively responsible experience in advanced administrative roles or executive secretarial positions.
- Prior experience in a family healthcare/FQHC setting is preferred.
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