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Registration Coordinator

2 months ago

Portland, Oregon, United States Diversified Communications HQ Full time

We're looking for a motivated and energetic Registration Coordinator to join our growing company The Registration Coordinator is responsible for coordinating all aspects of registration, site creation, and onsite logistics for assigned events. The coordinator will work closely with outside vendors, staffing agencies, as well as in-house departments to coordinate all registration-related matters.

Key Areas of Responsibility:

  • Responsible for the creation, quality assurance, and ongoing testing of multiple online event registration pages
  • Strategize with event teams and vendors to achieve registration goals
  • Troubleshoot registration related issues
  • Provide registration assistance to both internal and external customers
  • Build custom registration reports to support team needs.
  • Work with Registration Manager on invoice processing
  • Create onsite registration layouts and staging guide documents that provides all signage, internet, electrical & furnishing requirements
  • Research & contract with area staffing agencies
  • Coordinate and finalize temporary staffing needs for assigned events
  • Travel to events to manage onsite registration process and temporary staffing.
  • Assist in responding to incoming customer inquiries via a centralized team email inbox.
  • Work with Registration Manager to review Registration Development Timelines
  • Liaison between the event team and call center for assigned events.
  • Other duties as assigned

Strong Pluses:

  • Proficiency in MS Office tools (Word and Teams) and above average competency in Excel.
  • Experience with registration software, WorkFront, Google Docs, and Jira
  • Event management experience
  • Foreign language skills

Travel is required (3-6+ weeks/year) and may include international travel.

We are dedicated to creating, promoting, and nurturing a safe and inclusive work environment and we expect the same from each of our employees. We value diverse talents and welcome individuals with unique backgrounds, working styles, and skillsets. We believe that our differences make us a better team and stronger community by allowing us to make better decisions, be more innovative, and better serve our customers and business partners.

Portland, Maine Headquarters

Diversified Communications is headquartered in Portland, Maine, a coastal city rich with culture and character.

Our people are the heart of our business and the driving force behind our success. We provide ample opportunity to innovate, be creative, learn, and develop new talents as our business continues to grow.

Maine Roots. Global Opportunities

Do you want to be part of an amazing success story and a team that thrives on challenge and creativity, works hard and has fun along the way? We love finding top talent to join our growing teams. Apply to one of our open positions today.

We know there's more to life than work. Our benefits are designed to support you professionally and personally. We take care of you - mind, body and soul - and that includes your family. We invite you to take a look