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Senior Administrative Coordinator

2 months ago

Little Ferry, New Jersey, United States Pluralsight Full time
Job Overview

We are seeking a Senior Administrative Coordinator to support our Chief Marketing Officer (CMO).

The Senior Administrative Coordinator will manage a diverse array of administrative and executive support tasks, operating independently with minimal oversight.

This role requires collaboration with personnel across all levels in a dynamic environment, often under tight deadlines, while maintaining flexibility, proactivity, resourcefulness, and efficiency, alongside a strong commitment to integrity and confidentiality.

Your Professional Attributes

You are a proactive individual who excels in a high-energy setting.
Company culture matters to you, and you aim to contribute positively to your team and organization.
You appreciate cross-departmental collaboration and enjoy engaging with stakeholders and colleagues throughout the organization.
You have a passion for learning and are receptive to innovative approaches.
Your communication style is self-aware, insightful, and anticipatory.

Key Responsibilities

- Manage appointment calendars by organizing and scheduling meetings, conferences, teleconferences, and travel arrangements.
- Coordinate communications by reviewing, researching, and directing correspondence, as well as drafting letters and documents.
- Prepare and submit expense reports efficiently.
- Generate information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
- Gather and analyze information to create reports and prepare the executive for meetings.
- Maintain historical records by developing and utilizing filing and retrieval systems, and potentially documenting meeting discussions.

Qualifications

- Proven experience in a rapidly growing organization and fast-paced environment.
- Preferred background in mid-sized technology firms.
- Resourceful with a demonstrated ability to perform well under pressure.

Requirements

- A minimum of 5 years of relevant experience; or 3+ years with an advanced degree.
- Experience supporting senior executives and leaders in SaaS engineering companies.
- Exceptional communication, writing, and time management skills.

Why Join Us

- We offer a remote- and hybrid-friendly work environment.
- Our mission is driven by our core values.
- We are dedicated to fostering diversity and inclusion.
- We nurture a culture of trust, autonomy, and teamwork.
- We are committed to lifelong learning and support the growth and advancement of our team members.

Our comprehensive benefits package includes competitive compensation, medical coverage, unlimited PTO, wellness reimbursements, professional development funds, and more.

About Pluralsight

Pluralsight is a leading technology workforce development company that empowers teams to enhance their skills and collaborate more effectively. Through our Skills, Flow, and Cloud products, teams can cultivate essential skills, refine processes, and gain valuable insights.

We are a community of growth-oriented individuals and lifelong learners dedicated to making a meaningful impact in people's lives. We are looking for curious and talented individuals to join our mission.

Our culture emphasizes trust, autonomy, and genuine collaboration, fostering an environment where you can grow both personally and professionally.


Physical and Mental Requirements

Work is conducted in an office (or home office) setting and necessitates the ability to operate office equipment and keyboards. This role involves sedentary work and repetitive tasks, requiring the capacity to perform documentation, data analysis, transcription, and extensive content analysis. You will need to learn new tasks, retain processes, complete assignments independently, and make timely decisions within a workflow context.

EEOC Statement

We welcome diversity. Pluralsight is an equal opportunity employer.

All qualified applicants will be considered for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, age, or protected veteran status.

We will also consider qualified applicants with criminal histories in accordance with EEOC guidelines and applicable local laws.

We are committed to providing reasonable accommodations for individuals with disabilities to participate in the job application or interview process, perform essential job functions, and receive other employment benefits.