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Administrative Coordinator

2 months ago

Little Ferry, New Jersey, United States Orbital Engineering Full time

Position: Executive Assistant

Company Overview: Orbital Engineering has been a leader in providing innovative engineering, inspection, and construction solutions for over 50 years. Our mission is to empower our team members and assist our clients in overcoming complex challenges through trusted partnerships and a commitment to excellence.

Role Overview: We are currently seeking an Executive Assistant to join our Utility Services team in a remote capacity. This role will provide vital administrative support to the senior leadership team, reporting directly to the Vice President of Utility Services.

Key Responsibilities:

  • Manage all administrative tasks for the utility services senior leadership team, including scheduling meetings, coordinating travel, and handling correspondence.
  • Oversee the distribution of information and reports, ensuring effective communication across functional and executive levels.
  • Prepare and edit professional documents, spreadsheets, presentations, and other materials as needed.
  • Organize and lead various client and employee engagement events.
  • Act as a liaison between senior leadership and both internal and external stakeholders.
  • Work independently with minimal supervision while maintaining high standards of professionalism.
  • Assist in project management and ensure timely completion of initiatives.
  • Coordinate domestic and international travel, managing budgets effectively.
  • Maintain executive calendars, resolving scheduling conflicts and ensuring efficient use of time.
  • Handle confidential information with the utmost discretion.
  • Provide exceptional customer service, addressing issues promptly and ensuring satisfaction for all clients.
  • Perform additional duties as assigned.

Minimum Qualifications:

  • High school diploma or equivalent.
  • A minimum of five years of experience in executive administrative support.
  • Strong ethical standards and the ability to build effective relationships.
  • Proficiency in Microsoft Office Suite, particularly Word and Excel.
  • Experience in data analysis, financial reporting, and program auditing.
  • Ability to manage multiple priorities and complex assignments effectively.
  • Resourceful and solution-oriented, with a proven track record of supporting senior leadership.
  • Meticulous attention to detail.

Preferred Qualifications:

  • Bachelor's degree from an accredited institution.
  • Experience in a corporate environment within a matrix organization.

About Us: Orbital Engineering, Inc. has been delivering professional engineering and consulting services globally since 1969. Our dedication to quality and responsiveness has established us as a premier provider in the industry. We offer competitive salaries, opportunities for career advancement, and a comprehensive benefits package.

Diversity Commitment: Orbital Engineering, Inc. is an Equal Opportunity Employer, committed to fostering diversity among its workforce. Reasonable accommodations may be made to enable individuals to perform essential job functions.