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Senior Administrative Coordinator

2 months ago

Little Ferry, New Jersey, United States Carbon Direct Full time
Join Us in Our Mission

At Carbon Direct, we are committed to achieving net zero emissions through our scientific, software, and business expertise. Our goal is to empower organizations globally to take meaningful climate action.

Our Purpose

We aim to assist organizations in reducing, removing, and utilizing their emissions through cutting-edge carbon science. As a dedicated carbon management firm, we strive to make carbon science both accessible and actionable with our comprehensive platform.

Global Impact

Our team, comprising scientists, developers, and carbon market specialists, is united by a shared mission to tackle climate change effectively. We pride ourselves on our expertise and confidence in our fields.

Diversity in Action

We believe that diverse backgrounds foster diverse perspectives, enhancing our ability to address the climate crisis. Our environment is designed to celebrate individuality and support success for all.

The Opportunity

Carbon Direct is seeking a Senior Administrative Coordinator to provide essential support to our senior science leaders and the broader team within our rapidly expanding organization.

This role offers a unique blend of responsibilities and the chance to collaborate with our global team, which includes leading climate scientists, engineers, and marketing professionals.

The ideal candidate will be a flexible, self-motivated individual with exceptional attention to detail and the capability to swiftly learn and implement new processes that enhance our operational efficiency.

Key Responsibilities
  • Coordinate and manage calendars for senior executives, including scheduling appointments and organizing logistics.
  • Oversee travel arrangements, including participation in high-level international events.
  • Serve as a liaison between executives and both internal and external stakeholders, ensuring effective communication and collaboration.
  • Prepare, review, and submit expense reports.
  • Assist leaders in preparing for key meetings through research and presentation preparation.
  • Maintain an organized electronic filing system and document meeting minutes.
  • Provide support for event planning and execution, including retreats and team gatherings.
  • Assist other functional areas and leadership team members with special projects as needed.
Qualifications
  • Proven experience as an executive assistant to senior leaders.
  • Exceptional written and verbal communication skills.
  • Adept at cross-functional collaboration, maintaining professional relationships with a global team.
  • Detail-oriented with strong organizational and time management abilities.
  • Ability to adapt to change and thrive in a dynamic work environment.
  • Demonstrated success in a fast-paced, results-oriented professional setting.
  • Strong problem-solving skills and the ability to shift focus quickly.
  • Passion for addressing climate change and familiarity with tools such as Google Suite, Slack, and Zoom.
Compensation and Benefits

Our compensation ranges from $99,000 to $121,000 annually. We offer a comprehensive benefits package that prioritizes the well-being of our employees and their families.

Our U.S. benefits include:

  • Comprehensive medical, dental, and vision coverage.
  • Flexible vacation policy and ten company-wide holidays, plus an annual winter break.
  • 16 weeks of fully paid parental and family leave.
  • Remote-friendly work culture with annual company retreats.
  • Reimbursement for home office setup and a monthly work-from-home stipend.
Equal Opportunity Commitment

Carbon Direct is an equal opportunity employer. We do not discriminate based on race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other irrelevant criteria. We adhere strictly to our equal employment opportunity policies in all employment decisions.