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Senior Executive Support Specialist
2 months ago
Position Overview
As an Administrative Coordinator for Climate Initiatives, you will play a pivotal role in providing high-level administrative support to senior executives within the Climate Finance team. This position requires a professional with outstanding organizational abilities and communication skills, capable of juggling multiple tasks while maintaining precision and attention to detail.
Your Responsibilities
In this role, you will:
- Assist 2-4 senior leaders, including a Managing Director, with calendar management, partner engagement, travel arrangements, expense tracking, meeting preparation, and material synthesis.
- Support the daily administrative functions of the Climate Finance team, collaborating closely with the Program Operations Lead.
Key Duties
Executive Support
- Manage individual and shared calendars for leadership, ensuring they are well-prepared for meetings and engagements.
- Act as the primary point of contact for leadership, streamlining communication with internal and external stakeholders.
- Submit timesheets and expense reports promptly, maintaining all necessary documentation.
Travel and Event Coordination
- Oversee logistical arrangements for domestic and international travel, including visa processes and event planning.
- Quickly adapt to changes in travel schedules, ensuring accuracy in all arrangements.
- Coordinate team events and retreats, managing vendor contracts and securing necessary supplies.
Program Support
- Serve as the main point of contact for troubleshooting issues related to various software platforms.
- Maintain organized file management systems, ensuring efficient document sharing and access.
Dependability and Professionalism
You will be expected to:
- Assist with projects beyond your primary responsibilities, delivering quality work with minimal oversight.
- Handle unexpected changes with grace, maintaining a positive and solution-oriented approach.
- Exhibit a high level of professionalism in all interactions, representing the organization effectively.
Qualifications
The ideal candidate will possess:
- 3-5 years of experience as an Executive Assistant in a professional setting.
- Exceptional written and verbal communication skills.
- Experience in planning events and managing travel logistics.
Compensation and Benefits
RMI offers a competitive salary and a comprehensive benefits package, including health insurance, retirement options, and generous paid time off. We are committed to fostering a diverse and inclusive workplace.
About RMI
RMI is dedicated to accelerating the clean energy transition and improving lives through innovative solutions and expert collaboration. We value diversity and are committed to creating an inclusive environment for all employees.
