Senior Executive Assistant to the President

2 weeks ago

Little Ferry, New Jersey, United States GVW Group Full time

Position Overview:

As the Senior Executive Assistant to the President at GVW Group, you will play a pivotal role in providing comprehensive administrative support to the President. Your responsibilities will encompass a wide range of tasks that require exceptional organizational skills and attention to detail.


Key Responsibilities:

  • Data Management: Deliver meticulous administrative support and coordination to the President, ensuring all data is managed efficiently.
  • Calendar Oversight: Manage the President's calendar, coordinating internal and external meetings while prioritizing commitments and adapting to changes.
  • Travel Coordination: Handle all travel arrangements, including logistics, accommodations, and meeting agendas, while being mindful of the President's preferences.
  • Email and Correspondence Management: Monitor and prioritize incoming emails and correspondence, ensuring timely responses and appropriate follow-ups.
  • Call Management: Screen and direct incoming calls, exercising independent judgment to address issues or provide solutions.
  • Document Preparation: Assist in drafting, proofreading, and editing confidential documents, ensuring all necessary signatures are obtained.
  • Expense Tracking: Maintain accurate records of expenses and assist with project support as required.

Qualifications:

To excel in this role, candidates should possess:
  • A Bachelor's degree in Communications, Business Administration, or a related field.
  • A minimum of 2 years of experience in an administrative capacity, preferably supporting C-Suite executives.
  • Exceptional organizational and project management skills, with the ability to handle multiple priorities in a fast-paced environment.
  • Outstanding verbal and written communication skills, along with strong proofreading and editing abilities.
  • Proficiency in Microsoft Office Suite, particularly Outlook, PowerPoint, and Excel.
  • A proactive mindset with the ability to anticipate the needs of a busy executive.
  • Strong problem-solving skills and the ability to exercise sound judgment.

Work Environment:

This position offers the flexibility of remote work. We provide a competitive compensation and benefits package, including medical, dental, and vision options, as well as retirement plans.

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