Senior Administrative Coordinator

2 weeks ago

Arlington, Virginia, United States Olgoonik Corporation Full time

Olgoonik Corporation - Fostering Opportunities

Become a valued member of the Olgoonik family, a group of esteemed contracting firms committed to delivering benefits to our Alaska Native shareholders. Our philosophy is straightforward: to succeed, we must uphold exceptional operations, employ skilled and principled professionals, and emphasize safety alongside a steadfast dedication to our clients' objectives.

Position: Senior Administrative Coordinator

Overview:

In the role of Senior Administrative Coordinator, you will play a crucial part in supporting senior management within the contractual framework. Your responsibilities will include providing professional administrative assistance, enabling the Office Director and Division Chiefs to concentrate on strategic initiatives. You will be directly assisting the Division Chief of Overseas Criminal Investigations (OCI).

Key Responsibilities:

  • Draft and/or revise organizational charts, memoranda, and various office documents.
  • Facilitate the DS EER review panel and manage the distribution of EERs.
  • Employ MS Excel for data entry and report generation.
  • Compile weekly activity summaries for senior management evaluation.
  • Generate daily and weekly reports related to Overseas Criminal Investigations.
  • Prepare reports on significant upcoming activities affecting Domestic and Overseas Operations.
  • Participate in essential bureau planning meetings to remain informed about policy updates.
  • Foster effective relationships within the Office, Bureau, and Department.
  • Prepare and disseminate Department Notices to senior leadership.
  • Execute additional security-related administrative or operational tasks as required.

Supervisory Responsibilities:

This position does not entail supervisory duties.

Education/Experience Requirements:

  • Bachelor's Degree with 6 years of relevant experience in management disciplines.
  • Alternatively, 10 years of pertinent experience may substitute for the Bachelor's degree.
  • Strong understanding and familiarity with administrative operations, project management, and policy formulation.
  • Exceptional written and verbal communication skills are essential.
  • Comprehensive knowledge of the Department of State and its operations.

Job Performance Standards:

  • Exhibits outstanding performance in assigned responsibilities.
  • Collaborates effectively with colleagues, supervisors, and clients.
  • Demonstrates tact and patience in client interactions.
  • Adheres to work hours and maintains professional attire.

Certificates, Licenses, Registrations:

No specific certifications are mandated for this position.

Security Clearance:

  • TOP SECRET Clearance Level Required.
  • Must possess a valid US Government TOP SECRET Personnel Security Clearance.
  • Current or ability to pass a Single Scope Background Investigation (SSBI).
  • U.S. Citizenship is required.

Physical Demands:

This role may necessitate occasional standing, walking, sitting, lifting, and other physical activities.

Work Environment:

This position is situated in a standard office environment.

Additional Details:

  • Subsidiary: Olgoonik Solutions, LLC
  • FLSA: Non-Exempt
  • Requisition Nbr: N/A

Olgoonik Corporation - Equal Opportunity Employer

We are committed to promoting diversity and inclusion. Olgoonik provides equal employment opportunities for all, without regard to race, color, religion, gender, sexual orientation, national origin, disability, or veteran status. As an Alaska Native Corporation, we prioritize Olgoonik shareholders, descendants, and their spouses in hiring, as permitted by law.

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