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Senior Administrative Coordinator
2 months ago
At Boeing, we are dedicated to innovation and teamwork to enhance global progress.
From the depths of the ocean to the vastness of space, you can engage in meaningful work with a company that values diversity, equity, and inclusion.
We are committed to creating a welcoming, respectful, and inclusive environment for all team members, providing ample opportunities for professional development.
Discover your future with us.The Boeing Company is currently in search of a Senior Administrative Coordinator to assist the Vice President of Government Operations, Defense, Space & Security (BDS).
The ideal candidate will have a background in supporting high-level executives, showcasing a high level of professionalism and discretion, and thriving in dynamic environments, particularly with experience related to the military or Department of Defense.
The candidate should be proactive, possess exceptional attention to detail, and be adept at managing shifting priorities effectively.
Additionally, they will be expected to quickly gain a comprehensive understanding of new topics and transition seamlessly between various tasks.
This role involves collaboration within a team, including the Chief of Staff.
Key Responsibilities:
Conduct national security research and analysis, collaborating with various internal and external stakeholders to support ongoing and future BDS initiatives.
Monitor and assess internal and external matters pertinent to National Defense, including Service Strategies, budgets, press releases, and third-party publications to aid analytical efforts.
Establish and nurture effective working relationships with internal and external clients, colleagues, and peers, while upholding the utmost confidentiality with sensitive information and managing tight deadlines.
Assist in organizing, coordinating, and executing logistics for visits from senior Boeing executives and board members.Review Government Operations Defense, Space & Security (DS&S team) company contribution applications for quality and compliance.
Support the management of DS&S team partnerships with external organizations, planning relevant programming.
Assist in overseeing the DS&S team travel budget.
Process and screen incoming and outgoing communications to ensure accurate information dissemination.
Prioritize, manage, and schedule time effectively for optimal productivity.
Coordinate domestic and international business travel, oversee traveler logistics, generate team expense reports, and reconcile corporate credit card transactions for timely and accurate reimbursement.
Create, edit, and maintain both electronic and written communications.Collaborate with the appropriate contacts to facilitate the acquisition and maintenance of resources. Order and manage office supplies.
Encourage teamwork and contribute valuable ideas to management and administrative staff.
Operate with minimal supervision.
Occasionally work outside of standard business hours to support project requirements.
This position is expected to be 100% onsite. The selected candidate will be required to work onsite at designated locations.
This role necessitates the ability to obtain a U.S. Security Clearance, which requires U.S. Citizenship. An interim and/or final U.S. Secret Clearance Post-Start is mandatory.
Basic Qualifications (Required Skills/Experience):
Bachelor's degree or higher.
1+ years of experience providing administrative support to multiple clients, including executives, managers, and staff members.
Proficiency in all Microsoft Office Suite applications.
Experience in written and verbal communication across diverse audiences.
Preferred Qualifications (Desired Skills/Experience):
Strong interest in national security matters.
Experience with operational military and/or direct exposure to military clients.
Familiarity with Concur or similar travel and expense management software.
Experience supporting C-Suite Executives.
Experience collaborating with executives to develop and manage the operational rhythm for leadership teams.
Working knowledge and/or experience in an administrative or support role within the U.S. Executive or Legislative branches, trade associations, and/or think tanks.
Proficient in acting as a liaison between clients and senior executives, with superior prioritization and multitasking skills.
Excel at building and maintaining effective working relationships with internal colleagues, executives, and external partners while ensuring the highest level of confidentiality regarding sensitive information.
Demonstrate analytical and problem-solving capabilities.A keen attention to detail, self-motivated, and results-oriented.
Typical Education & Experience:
Education and experience typically acquired through basic education (e.g.
High School diploma/GED) and typically 7 or more years of related work experience or an equivalent combination of education and experience (e.g.
vocational school/Associate+5 years' related work, Bachelor+2 years' related work, etc.).Relocation:
Relocation assistance is not a negotiable benefit for this position. Candidates must reside in the immediate area or relocate at their own expense.
Drug-Free Workplace:
Boeing maintains a Drug-Free Workplace where post-offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria are met as outlined in our policies.
Shift Work:
This position is for 1st shift.
At Boeing, we aim to provide a Total Rewards package that attracts, engages, and retains top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.
The Boeing Company also offers eligible employees the chance to enroll in various benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and several programs that provide for both paid and unpaid time away from work.
The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.
Compensation is based on candidate experience and qualifications, as well as market and business considerations.Export Control Requirements:
U
S Government Export Control Status:
This position must meet export control compliance requirements. To meet export control compliance requirements, a "U.S. Person" as defined by 22 C.F.R. §120.15 is required. "U.S. Person" includes U.S. Citizen, lawful permanent resident, refugee, or asylee.
Equal Opportunity Employer:
Boeing is an Equal Opportunity Employer.
Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status, or other characteristics protected by law.
