Senior Administrative Coordinator

2 weeks ago


Arlington, Virginia, United States Credence company Full time

Position Overview:

Credence Management Solutions, LLC (Credence) is in search of a skilled Senior Administrative Coordinator and Operations Support specialist to enhance our team and provide essential assistance to the leadership within the U.S. Army's financial system of record product office, specifically the General Fund Enterprise Business System (GFEBS). This role primarily allows for remote work, supporting the GFEBS Product Office.

About GFEBS:
GFEBS is a comprehensive financial management, web-based, System Analysis and Software Development (SAP) enterprise resource program (ERP). The General Fund Enterprise Business System - Sensitive Activities (GFEBS-SA) operates on SIPRNet, ensuring stringent security measures to safeguard national security information. This system is pivotal in phasing out outdated core financial systems while seamlessly integrating with GFEBS to deliver secure, real-time data to the Army's Sensitive Activities. GFEBS has successfully replaced or integrated over 80 legacy accounting and asset management systems and is now fully migrated to the Amazon Web Services (AWS) commercial cloud.

Role Responsibilities:
This position will provide comprehensive support to the Product Director, Deputy Product Director, and Operations Director, encompassing a wide range of Executive Assistant duties and operational support tasks. Proficiency in MS Teams and SharePoint is essential for effective coordination and collaboration.

Key Responsibilities Include:
- Deliver executive assistance at the O-5 and O-6 levels, including the preparation of draft and final documents such as reports, memos, spreadsheets, and multimedia presentations.
- Organize and maintain both paper and electronic files, ensuring proper indexing, scanning, labeling, and filing.
- Manage Microsoft Outlook calendars for upper management, scheduling appointments and coordinating meeting logistics.
- Handle routine telephone inquiries, directing calls and visitors to the appropriate personnel, and ensuring timely responses to correspondence.
- Arrange conferences and meetings, compiling necessary background materials and preparing justifications for attendance.

Qualifications:
Basic Qualifications:
- Active secret clearance is required.
- Strong interpersonal skills with the ability to work independently and collaboratively.
- Flexibility in work hours to accommodate occasional ad hoc requirements.
- Proficiency in managing multiple calendars simultaneously.
- Strong editing and proofreading skills for MS Word and PowerPoint presentations.
- Ability to assist leadership in planning activities and tracking important deadlines.

Specific Qualifications:
- High proficiency in MS Office applications as specified.
- Willingness to learn the Defense Travel System (DTS) and Task Management Tool (TMT) within the first month of onboarding.

Working Conditions:
This position offers a hybrid work environment, balancing remote work with occasional in-office responsibilities.



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