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Senior Administrative Operations Coordinator

2 months ago

Arlington, Virginia, United States ANSER Full time
About the Role

ANSER is seeking a highly skilled Senior Administrative Operations Analyst to support the Industrial Base Analysis and Sustainment (IBAS) program within the Office of the Assistant Secretary of Defense for Industrial Base Policy (IBP). The successful candidate will provide administrative support to the program, ensuring seamless operations and effective communication with senior leadership.

Key Responsibilities
  • Scheduling and Calendar Management: Oversee leadership Outlook calendars, manage complex schedules, and ensure meeting coverage and efficiency.
  • Meeting Coordination: Independently resolve scheduling conflicts, track, prioritize, and understand key topics and events, and confirm all meeting details for leadership.
  • Administrative Support: Coordinate administrative needs for basic operational services, such as reserving conference rooms and building visit requests.
  • Document Management: Collect and organize meeting read-ahead material for Director's meetings.
  • Onboarding and Equipment Management: Oversee the onboarding process for new personnel, including requesting and managing government-furnished equipment.
  • Records Management: Oversee administrative systems, file systems, and records management.
  • Travel Coordination: Coordinate travel arrangements and handle all travel-related requirements for the Director, including completion of Defense Travel System (DTS) tasks.
  • Standard Operating Procedures: Maintain administrative Standard Operating Procedures (SOPs), recall roster, SharePoint lists, libraries, and website.
  • Meeting Management: Assist the Chief of Staff to manage meetings, track, monitor, and respond to taskings.
  • Communication: Develop written communications products, such as SOPs, meeting minutes, and briefings.
Requirements
  • Clearance: Must have a minimum of a SECRET clearance.
  • Experience: 6-10+ years of demonstrated experience in providing Office Administration support.
  • Language Skills: Strong command of the English language with exceptional review abilities (grammar, punctuation, formatting, etc.).
  • Organizational Skills: Superior organizational skills and a demonstrated ability to autonomously manage and prioritize multiple tasks simultaneously while maintaining a high level of attention to detail.
  • Problem-Solving: Initiative in resolving problems with enthusiasm and an energetic approach.
  • Technical Skills: Proficient in DTS and Microsoft Office Suite (Word, Excel, PowerPoint, and Teams).
  • Communication: Ability to effectively communicate, written or verbally, with Senior Executive leadership in government and industry.