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Senior Administrative Coordinator

2 months ago

Arlington, Virginia, United States Arlo Solutions Full time
Company Overview
Arlo Solutions is a leading provider of information technology consulting services, dedicated to delivering innovative technology solutions. Our esteemed reputation is built on the exceptional quality of our team and the collaborative efforts of our consultants in partnership with our clients.

Mission Statement
At Arlo, we strive to understand and fulfill the needs of our clients and consultants by providing high-quality, value-driven solutions. Our offerings are crafted to not only reduce expenses but also enhance business processes, speed up response times, elevate services to end-users, and equip our clients with a competitive advantage for the future.

Position Overview
We are currently seeking a skilled Executive Assistant to support our government contract operations. The Executive Assistant will deliver comprehensive administrative support to executives, including:
  • Managing schedules and coordinating meetings and events.
  • Handling correspondence and performing various administrative tasks to ensure efficient office operations.

Key Responsibilities
The Executive Assistant will serve as the primary administrative contact for directors and government personnel within a sensitive compartmented information facility (SCIF). Responsibilities include:
  • Monitoring access to the SCIF and maintaining essential logistics and security protocols.
  • Answering phones, organizing office files, and tracking action items in the suspense portal.
  • Providing staffing support for correspondence actions, including formal letters, memoranda, briefing packages, reports, and travel documentation.
  • Routing materials to appropriate offices and managing incoming and outgoing correspondence.
  • Ensuring timely and professional management of the leadership's daily calendar.
  • Arranging meetings, conferences, and video teleconferences, including minute-taking and maintaining attendee contact lists.
  • Assisting with the onboarding of new personnel, including security training and computer support.
  • Coordinating travel arrangements for staff and assisting with travel reports and vouchers.
  • Conducting inventory, ordering supplies, and managing office deliveries.
  • Developing and updating standard operating procedures for the office.
  • Managing the allocation of physical office space.

Required Qualifications
To be considered for this role, candidates must possess:
  • An active Top Secret clearance with SCI.
  • A high school diploma and a minimum of five years of demonstrated administrative experience within the Department of Defense.
  • Strong oral and written communication skills.
  • Proven experience in an executive assistant or similar capacity.
  • Exceptional organizational and time management abilities.
  • The capability to multitask and prioritize effectively in a dynamic environment.
  • A high level of professionalism and discretion.

Equal Opportunity Statement
Arlo Solutions is proud to be an Affirmative Action and Equal Opportunity Employer. We evaluate qualified candidates without regard to race, color, religion, sex, sexual orientation, gender identity, marital status, national origin, age, disability status, protected veteran status, or any other protected status.