Senior Administrative Coordinator

2 weeks ago


Arlington, Virginia, United States Quadrant Inc Full time

Job ID:
Senior Administrative Coordinator

REQUIREMENTS:

• Active DoD Top Secret Clearance with SCI eligibility
• Proven experience as an Administrative Assistant or Office Coordinator
• Over 8 years of professional experience in administrative or office management roles
• At least 4 years of direct DoD experience supporting front office operations with subordinate units requiring administrative coordination
• Proficient in using CATMS or similar action tracking software
• Experience in travel booking and coordination for senior team members utilizing Defense Travel Systems (DTS)
• Advanced skills in MS Office Suite, including Word, Excel, PowerPoint, and Outlook
• Exceptional written and verbal communication skills
• Strong attention to detail and problem-solving abilities
• Self-motivated with a proactive attitude
• An Associate's Degree or higher is preferred

RESPONSIBILITIES:

• Deliver comprehensive administrative support for daily operations
• Execute clerical tasks such as managing calendars, arranging travel, planning and coordinating supplies and equipment, and preparing correspondence, reports, and presentations
• Schedule, facilitate, and prepare for meetings, engagements, and events for DoD clients
• Assist in making travel arrangements for both domestic and international travel, including local transportation via government vehicles and parking at DoD facilities
• Support mission initiative team members in preparing deliverables, reports, briefings, and related materials associated with the mission area

• Coordinate and communicate on behalf of clients, including handling calls, responding to emails, and interfacing with stakeholders at all levels.

• Take notes during meetings and assist with presentations
• Undertake office tasks to support mission advancement and meet deadlines for DoD clients
• Perform other duties as assigned
Quadrant Inc. is an affirmative action/equal opportunity employer.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, status as a protected veteran, or status as an individual with a disability.



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