Executive Administrative Coordinator
1 week ago
Why Choose Eagle Creek?
- Comprehensive benefits package: Medical, Dental, Vision, HSA, FSA, Commuter benefits, Voluntary Life, and 401(k) matching.
- Eleven paid holidays each year, along with a competitive PTO schedule and opportunities for community service.
- Access to a company-sponsored Employee Assistance Program.
- Employee discounts available through ADP LifeMart.
- Tuition Reimbursement and access to training and mentorship for Career Advancement and Personal Growth.
Direct Support for the CEO:
- Oversee the CEO's calendar, arrange appointments and meetings, and coordinate travel logistics.
- Screen and prioritize incoming communications, including phone calls, emails, and correspondence.
- Organize and prepare materials for meetings and presentations, including drafting and editing documents.
- Assist in planning and coordinating events.
- Act as a liaison with other senior management team members, board of directors, and external stakeholders as necessary.
- Handle sensitive information with discretion and maintain confidentiality at all times.
- Coordinate with building management regarding office space, ensuring prompt resolution of any building-related issues.
- Serve as the IT liaison and collaborate with external IT service providers.
- Manage overall administration of the Corporate Office, including answering phones, ordering supplies, maintaining office and kitchen cleanliness, setting up meetings, and arranging catering.
- Plan and facilitate both on-site and off-site meetings for the executive team.
- Manage agendas for regular departmental meetings and special events.
- Prepare reports and routine correspondence as required by the executive team.
- Conduct research and lead special projects as assigned.
- High school diploma or equivalent required; Associate's degree in office administration or a related field preferred.
- A minimum of three years of administrative and clerical experience is required.
- Strong experience in scheduling and calendar management.
- Highly organized, adaptable, and enjoy the administrative challenges of supporting a diverse organization.
- Ability to prioritize tasks, multitask, and maintain attention to detail and accuracy.
- Excellent interpersonal skills to effectively engage with all levels of staff and the ability to work independently as well as collaboratively.
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