Senior Executive Administrative Coordinator

2 months ago

Bethesda, Maryland, United States General Dynamics Information Technology Full time

IMPACT OF THE EXECUTIVE ADMINISTRATIVE SUPPORT ROLE

Act as the primary point of contact between the assigned Senior Executive (SE) and other senior management personnel, as well as staff members. Manage the workflow of various urgent matters within a dynamic schedule for the designated SE, while being mindful of the critical, sensitive, and confidential nature of these issues both internally and externally. Provide simultaneous support to multiple government personnel, typically ranging from 2 to 4 individuals. Maintain an understanding of the internal organizational structure and hierarchy, recognizing the interrelationships and operational styles of senior executives. Deliver a comprehensive array of direct executive office assistance for the assigned Senior Executive. Organize a schedule of appointments, assessing the significance of each meeting and adhering to established protocols for contacting relevant parties. Anticipate and investigate topics of interest for the SE, preparing necessary background materials and talking points. Oversee and coordinate the impacts of email communications regarding action items, extracting relevant items from staff meetings and reports, and establishing a reminder system for deadlines. Assist the assigned SE by managing a variety of complex executive office tasks that involve exposure to highly sensitive and confidential information. Draft and prepare non-standard correspondence, memos, documents, and reports that require a thorough understanding of agency policies and procedures for the SE's endorsement. Handle phone communications, screening and directing calls to appropriate agency resources, taking messages, and ensuring timely follow-up for issue resolution. Prepare for visitors by initiating necessary security clearances and providing escort services as required. Research and compile background information and talking points for meeting attendees and topics of discussion. Distribute the executive's schedule to relevant staff and serve as a liaison between the Senior Executive and others. Receive, categorize, and prioritize incoming mail, utilizing initiative to draft responses for signature and gather background information from various sources. Summarize extensive correspondence, emphasizing key issues and ensuring appropriate follow-up actions are taken. Develop and maintain accurate records and filing systems. Schedule appointments, arrange travel, and prepare itineraries, ensuring that all necessary briefing materials are assembled. Accurately prepare expense reports and inform the SE of any issues that arise during their absence. Foster an efficient office environment, which may include assisting with supply orders, arranging equipment repairs, initiating software installations, or participating in office renovation planning. Provide backup support within departmental divisions as necessary.

QUALIFICATIONS FOR SUCCESS

Active Top Secret/SCI with Polygraph clearance is required. A Bachelor's Degree along with a minimum of five years of relevant administrative experience, or at least nine years of relevant administrative experience. At least one year of experience within the Intelligence Community performing the specified Contractor Performance Requirements for this role. Proven proficiency in MS Office Suite applications at an advanced level to execute both routine and complex tasks. Strong oral and written communication skills, capable of crafting clear and concise responses to complex inquiries. Exceptional customer service abilities, demonstrated by proactively addressing the needs of the assigned Senior Executive. Analytical skills to assess and interpret complex information from multiple sources, drawing insightful conclusions.

BENEFITS OFFERED BY GENERAL DYNAMICS INFORMATION TECHNOLOGY

Competitive salary with company matching contributions. Comprehensive health and wellness benefits. Dedicated internal mobility team to support career advancement. Opportunities for professional development, including funded education and certifications. Access to cutting-edge technology for continuous learning. Paid vacation and holidays for rest and rejuvenation.

#OpportunityOwned

#GDITCareers

#WeAreGDIT

#AdminAssistant

#ExecAssistant

#Secretary

#IntelAdminJobs

#OfficeManager

#JET

#AdminIntel

#EAPolyReferrals

  • Senior Executive Administrative Coordinator

    2 months ago

    Bethesda, Maryland, United States General Dynamics Information Technology Full time

    IMPACT OF THE EXECUTIVE ADMINISTRATIVE SUPPORT II ROLE Act as the main point of contact between the assigned Senior Executive (SE) and other senior management personnel, as well as staff members. Manage the workflow of various critical matters while adapting to the dynamic schedule of the SE, with an understanding of the sensitivity and confidentiality...

  • Senior Executive Administrative Coordinator

    2 months ago

    Bethesda, Maryland, United States General Dynamics Information Technology Full time

    IMPACT OF THE EXECUTIVE ADMINISTRATIVE SUPPORT II ROLE Act as the main point of contact between the assigned Senior Executive (SE) and other senior management personnel, as well as staff members. Manage the workflow of various urgent matters within a dynamic schedule for the designated SE, being mindful of the critical, sensitive, and confidential...

  • Senior Administrative Coordinator

    2 weeks ago

    Bethesda, Maryland, United States Contemporaries Full time

    Job SummaryContemporaries, a government contracting firm with over 32 years of experience, is seeking a highly skilled Senior Administrative Coordinator to support our team. This is a remote position with occasional in-office work, requiring strong organizational and time-management skills.Key Responsibilities:Provide administrative support to ensure...

  • Executive Administrative Support Specialist

    2 weeks ago

    Bethesda, Maryland, United States General Dynamics Information Technology Full time

    Job SummaryWe are seeking an experienced Executive Administrative Support III to join our team at General Dynamics Information Technology. This role will provide administrative support to senior executives and serve as the primary point of contact for the office.Key ResponsibilitiesProvide administrative support to senior executives, including preparing and...

  • Executive Administrative Support Specialist

    2 months ago

    Bethesda, Maryland, United States General Dynamics Information Technology Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Administrative Support Specialist to join our team at General Dynamics Information Technology. This is a critical role that requires a high level of professionalism, discretion, and attention to detail.Key ResponsibilitiesProvide administrative support to a Senior Executive, including...

  • Executive Administrative Support Specialist

    1 week ago

    Bethesda, Maryland, United States General Dynamics Information Technology Full time

    Job SummaryGeneral Dynamics Information Technology is seeking an Executive Administrative Support III to join our team. As a key member of our administrative team, you will provide high-level administrative support to senior executives, ensuring the smooth operation of our office.Key Responsibilities:Provide administrative support to senior executives,...

  • Executive Administrative Support III

    1 week ago

    Bethesda, Maryland, United States General Dynamics Information Technology Full time

    Job SummaryWe are seeking an experienced Executive Administrative Support III to join our team at General Dynamics Information Technology. As a critical component of our organization, you will provide administrative support to senior executives and interact with high-ranking officials within the agency and throughout the IC, the Congress, the White House,...

  • Executive Administrative Support Specialist

    2 weeks ago

    Bethesda, Maryland, United States General Dynamics Information Technology Full time

    Job SummaryWe are seeking an experienced Executive Administrative Support II to join our team at General Dynamics Information Technology. This role will provide critical support to our Senior Executive, serving as the primary liaison between the designated Senior Executive and other Agency Senior Executive managers, staff, and external stakeholders.Key...

  • Executive Administrative Support Specialist

    3 weeks ago

    Bethesda, Maryland, United States General Dynamics Information Technology Full time

    Job SummaryWe are seeking an experienced Executive Administrative Support II to join our team at General Dynamics Information Technology. This role will provide high-level administrative support to a Senior Executive, serving as the primary liaison between the Executive and other Agency Senior Executive managers, staff, and external stakeholders.Key...

  • Executive Administrative Support Specialist

    1 month ago

    Bethesda, Maryland, United States General Dynamics Information Technology Full time

    Job Title: Executive Administrative Support IIIAbout the Role:We are seeking an experienced Executive Administrative Support III to join our team at General Dynamics Information Technology. As a key member of our team, you will provide high-level administrative support to senior executives, ensuring the smooth operation of our office and contributing to the...

  • Executive Administrative Support Specialist

    2 weeks ago

    Bethesda, Maryland, United States General Dynamics Information Technology Full time

    Job SummaryWe are seeking an experienced Executive Administrative Support III to join our team at General Dynamics Information Technology. This role will provide administrative support to senior executives and serve as a critical component of our nation's safety and security.Key ResponsibilitiesServes as primary Point of Contact (POC) for the office and...

  • Executive Administrative Support Specialist

    1 month ago

    Bethesda, Maryland, United States General Dynamics Information Technology Full time

    Job Title: Executive Administrative Support IIJob Summary:We are seeking an experienced Executive Administrative Support II to provide high-level administrative support to our Senior Executive team. The successful candidate will be responsible for coordinating complex schedules, managing correspondence, and maintaining accurate records.Key...

  • Executive Administrative Support Specialist

    1 month ago

    Bethesda, Maryland, United States General Dynamics Information Technology Full time

    Job SummaryWe are seeking an experienced Executive Administrative Support II to provide high-level administrative support to a Senior Executive. The successful candidate will possess excellent communication and organizational skills, with the ability to work independently and as part of a team.Key ResponsibilitiesProvide administrative support to a Senior...

  • Executive Administrative Support Specialist

    2 weeks ago

    Bethesda, Maryland, United States General Dynamics Information Technology Full time

    Job SummaryWe are seeking an experienced Executive Administrative Support Specialist to join our team at General Dynamics Information Technology. As an Executive Administrative Support Specialist, you will provide high-level administrative support to our Senior Executives, ensuring the smooth operation of our office and contributing to the success of our...

  • Senior Officer, Executive Administration

    1 week ago

    Bethesda, Maryland, United States Calvert Impact OTOF, LLC Full time

    About Climate UnitedClimate United is a leading organization in the clean energy transition, working to rapidly deploy low- and zero-emission products, technologies, and services to all American communities. As a Senior Officer, Executive Administration, you will play a critical role in supporting the CEO and executive team in their efforts to drive this...

  • Executive Administrative Support Specialist

    2 weeks ago

    Bethesda, Maryland, United States General Dynamics Information Technology Full time

    Job Title: Executive Administrative Support IIAs a key member of our team, the Executive Administrative Support II will play a critical role in supporting the designated Senior Executive in their daily operations.Key Responsibilities: Serve as the primary liaison between the Senior Executive and other Agency Senior Executive managers, managers, and staff....

  • Executive Administrative Support Specialist

    2 weeks ago

    Bethesda, Maryland, United States General Dynamics Information Technology Full time

    Job SummaryWe are seeking an experienced Executive Administrative Support II to join our team at General Dynamics Information Technology. As a key member of our team, you will provide high-level administrative support to our Senior Executive, ensuring the smooth operation of our office and contributing to the success of our organization.Key...

  • Executive Administrative Support Specialist

    1 month ago

    Bethesda, Maryland, United States General Dynamics Information Technology Full time

    Job SummaryWe are seeking an experienced Executive Administrative Support II to join our team at General Dynamics Information Technology. As a key member of our team, you will provide high-level administrative support to our Senior Executive, ensuring the smooth operation of our office and contributing to the success of our organization.Key...

  • Executive Administrative Support Specialist

    2 weeks ago

    Bethesda, Maryland, United States General Dynamics Information Technology Full time

    Job SummaryWe are seeking an experienced Executive Administrative Support II to join our team at General Dynamics Information Technology. As a key member of our organization, you will provide high-level administrative support to our Senior Executive, ensuring the smooth operation of our office and contributing to the success of our mission.Key...

  • Executive Administrative Support Specialist

    4 weeks ago

    Bethesda, Maryland, United States General Dynamics Information Technology Full time

    Job Title: Executive Administrative Support IIAbout the RoleWe are seeking an experienced Executive Administrative Support II to join our team at General Dynamics Information Technology. As a key member of our team, you will provide high-level administrative support to our Senior Executive, ensuring seamless execution of daily operations and strategic...