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Administrative Coordinator III
2 months ago
Position Summary:
We are seeking an experienced Administrative Coordinator to provide essential support in managing daily operations within our organization. This role will involve assisting with various administrative tasks, research activities, and event planning. The successful candidate will work closely with department leaders and other team members to ensure smooth workflow and effective communication.
Key Responsibilities:
1. Administrative Support:
- Assist in the coordination and management of the Reflective Practice Course, ensuring all components are executed according to established guidelines and priorities.
- Engage with various stakeholders to facilitate communication regarding session logistics, reminders, and participant coordination.
- Update and maintain the online curriculum platform, ensuring content accuracy and accessibility.
- Organize classroom setups and assist in scheduling for small group sessions.
- Collaborate with administrative personnel to manage invitations and logistics for guest speakers.
- Provide assistance with website access inquiries and non-technical support.
2. Departmental Administrative Duties:
- Draft and manage routine correspondence for departmental faculty and leadership.
- Conduct research using library resources to support faculty and student needs.
- Maintain organized office files and ensure compliance with departmental procedures.
- Welcome and assist visitors, students, and staff in a professional manner.
- Manage incoming and outgoing communications effectively.
- Ensure course materials are current and accessible to all stakeholders.
3. Meeting and Event Coordination:
- Schedule and arrange meeting spaces, catering, and maintain calendars for departmental activities.
4. General Administrative Support:
- Oversee office supply inventory and provide clerical assistance as needed.
5. Additional Responsibilities:
- Maintain and update the departmental website.
- Support administrative research initiatives.
- Assist with planning and administrative tasks related to events.
Qualifications:
- Proficiency in Microsoft Office Suite.
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