Senior Executive Administrative Coordinator

2 months ago

Bethesda, Maryland, United States General Dynamics Information Technology Full time

IMPACT OF THE EXECUTIVE ADMINISTRATIVE SUPPORT II ROLE

Act as the main point of contact between the assigned Senior Executive (SE) and other senior management personnel, as well as staff members. Manage the workflow of various urgent matters within a dynamic schedule for the designated SE, being mindful of the critical, sensitive, and confidential nature of the issues both within the organization and externally. Provide assistance to multiple government personnel concurrently. Maintain an understanding of the internal organizational structure and hierarchy by being aware of the interrelationships and operational styles of senior executives. Execute a comprehensive range of direct executive office support tasks for the assigned Senior Executive. Organize a calendar of appointments, determining the significance of each meeting and adhering to established protocols for contacting relevant parties. Anticipate and investigate topics of interest for the SE, preparing necessary background materials and talking points. Oversee and coordinate the impacts of email communications for actionable items, compiling tasks from staff meetings and reports that require follow-up; establish a reminder system for deadlines. Assist the assigned SE by managing a variety of complex executive office support functions, handling highly sensitive and confidential information. Draft and prepare non-standard correspondence, memos, documents, and reports that require a thorough understanding of organizational policies and procedures for the SE's endorsement. Manage phone communications; screen and direct calls to appropriate resources, taking messages and ensuring timely follow-up for issue resolution. Prepare for visitors by initiating necessary security clearances and providing escort as required. Research and compile background information or talking points on meeting participants and relevant topics. Distribute the executive's schedule to relevant staff and serve as a liaison between the Senior Executive and others. Receive, categorize, and prioritize incoming correspondence; utilize initiative to draft responses for signature and gather background information from various sources. Summarize extensive correspondence, emphasizing key issues and ensuring timely follow-up on actions needed. Develop and maintain accurate records and filing systems. Schedule appointments, arrange travel, and prepare itineraries; ensure that briefing materials are compiled and expense reports are accurately completed. Assist the SE with any issues that arise during their absence. Foster an efficient office environment, which may include ordering supplies, arranging for equipment repairs, initiating software installations, or participating in office renovation planning. Provide backup support within divisions as necessary.

QUALIFICATIONS FOR SUCCESS

Active Top Secret/SCI with Polygraph clearance is required. A Bachelor's Degree along with a minimum of five years of relevant administrative experience, or at least nine years of equivalent experience. At least one year of experience within the Intelligence Community performing the specified Contractor Performance Requirements for this role. Proven proficiency in MS Office Suite applications at an advanced level to manage routine to highly complex tasks. Strong oral and written communication skills to effectively address routine to complex inquiries in a clear and concise manner. Exceptional customer service abilities, demonstrated by proactively meeting the needs of the assigned Senior Executive. Analytical skills to evaluate and interpret complex information from multiple sources and derive insightful conclusions.

BENEFITS OFFERED BY GDIT

Competitive salary with company matching. Comprehensive health and wellness benefits. An internal mobility team focused on career development. Opportunities for professional growth, including funding for education and certifications. Access to cutting-edge technology for skill enhancement. Paid vacation and holidays for rest and recovery.

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