Senior Executive Administrative Coordinator

1 week ago

Bethesda, Maryland, United States General Dynamics Information Technology Full time

Type of Requisition:
Regular

Clearance Level Must Currently Possess:
Top Secret SCI + Polygraph

Clearance Level Must Be Able to Obtain:
Top Secret SCI + Polygraph

Suitability:

Public Trust/Other Required:

Job Family:
Business Administration

Job Qualifications:

Skills:
Calendar Management, Microsoft Office, Office Administration, Organizing Meetings, Written Communication

Certifications:

Experience:
5 + years of related experience

US Citizenship Required:
Yes

Job Description:
IMPACT OF THE ROLE

Act as the primary conduit between the assigned Senior Executive (SE) and other senior management personnel, ensuring effective communication and coordination.

Manage the workflow of various critical matters within a dynamic schedule for the designated SE, while being mindful of the importance, sensitivity, and confidentiality of issues both internally and externally.

Provide assistance to multiple government personnel concurrently.

Maintain a thorough understanding of the organizational structure and dynamics by recognizing the interrelationships and operational styles of senior executives.

Deliver a comprehensive range of direct executive office support for the designated Senior Executive.

Oversee a schedule of appointments, assessing the significance of issues for each meeting and adhering to established protocols for communication.

Proactively research topics of interest to the SE and prepare necessary background materials and talking points.

Monitor and coordinate the impacts of emails for actionable items, extracting relevant information from meetings and reports, and establishing a reminder system for deadlines.

Assist the SE by managing a variety of complex executive office support tasks that involve exposure to highly sensitive information.

Draft and prepare various documents, including letters and reports, requiring a comprehensive understanding of agency policies and procedures for the SE's approval.

Handle phone communications; screen and direct calls to appropriate resources, ensuring timely follow-up on messages.

Prepare for visitors by managing security clearances and providing necessary escorts.

Research and compile background information on meeting participants and topics as required.

Disseminate the executive's schedule to relevant staff and act as a liaison between the Senior Executive and other personnel.

Sort and prioritize incoming correspondence, preparing responses and gathering background information as needed.

Summarize lengthy communications, highlighting key issues and ensuring timely follow-up.

Develop and maintain accurate records and filing systems.

Coordinate appointments, travel arrangements, and itineraries, ensuring all necessary materials are prepared and expense statements are accurately documented.

Foster an efficient office environment, which may include managing supply orders and overseeing office equipment maintenance.

Provide backup support within divisions as necessary.



REQUIREMENTS FOR SUCCESS

This position necessitates an active Top Secret/SCI with Polygraph clearance.

A Bachelor's Degree and a minimum of five (5) years of relevant administrative experience, or a minimum of nine (9) years of related experience.

At least one (1) year of experience within the Intelligence Community performing the outlined responsibilities.

Proven proficiency in MS Office Suite applications at an advanced level to execute a range of tasks.

Exceptional oral and written communication skills, capable of addressing complex inquiries clearly and concisely.

Strong customer service skills, demonstrated by anticipating and meeting the needs of the assigned Senior Executive.

Analytical skills to evaluate and interpret complex information from diverse sources.
WHAT WE OFFER

Comprehensive health and wellness packages, including a 401K with company match.

Opportunities for professional growth, including paid education and certifications.

Access to cutting-edge technology and a supportive internal mobility team.

Generous paid vacation and holiday time.


WORK SCHEDULE:
40 hours per week

TRAVEL REQUIREMENTS:
None

TELECOMMUTING OPTIONS:
Onsite

ADDITIONAL BENEFITS:

Our benefits package includes various medical plan options, dental and vision plans, and a 401(k) plan with company matching.

We promote work/life balance through flexible work weeks and various paid time off plans.

Additional offerings include short and long-term disability benefits, life insurance, and other protective measures for income.

We regularly assess our Total Rewards package to ensure competitiveness and alignment with employee values.

General Dynamics Information Technology is a global leader in technology and professional services, dedicated to delivering innovative solutions across government and defense sectors.

Our team of experts is committed to leveraging technology to create impactful results and drive change.

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