Senior Admissions and Records Coordinator

2 weeks ago


San Ramon, California, United States Contra Costa Community College District Full time
Position Overview
This role involves executing intricate tasks within the realms of student enrollment, assessment, and record management.

Key Responsibilities
1. Evaluate student records to ascertain eligibility for degree and certificate conferral.
2. Conduct data entry for student schedule modifications; manage fee collection and issue receipts, ensuring accurate financial records.
3. Address inquiries related to admissions and records; process transcript requests efficiently.
4. Provide guidance and support to counselors and students regarding course evaluations necessary for graduation and certification requirements.

5. Assess and analyze incoming college transcripts; determine equivalencies for degrees and transfer prerequisites; prepare evaluation documentation and notify students of results.
6. Generate late add codes for faculty access; manage census roster distribution throughout the semester and produce duplicates as required.

7. Process admissions applications for various programs; verify accuracy and residency criteria; input data into electronic systems; select candidates based on established departmental guidelines and communicate acceptance or denial decisions.

8. Handle admissions applications from international students; ensure completeness and accuracy; evaluate documentation and select candidates in accordance with departmental policies; issue Certificates of Eligibility when applicable.

9. Manage financial transactions for tuition and fees; balance cash against receipts and reconcile financial records.
10. Serve as the primary contact for inquiries regarding admissions, registration, and student records.

11. Assess student eligibility for Veteran Affairs Education Services; liaise with students and the Veterans Administration; maintain comprehensive documentation and records.

12. Update and maintain the admissions and records website with current information.

13. Evaluate student records for compliance with general education transfer requirements to California State University and University of California.

14. Enter academic notations on student records; verify credits by reviewing courses and grades.

15. Certify student eligibility for participation in intercollegiate athletics.

16. Supervise and mentor student assistants; assist in their selection and training.

Qualifications
1. A minimum of three years of experience in clerical or technical roles within a college admissions and records office.
2. High school diploma or equivalent is required.

Knowledge and Skills
1. Familiarity with district and state regulations, policies, and procedures related to college admissions and records.
2. Proficiency in Enterprise Resource Planning (ERP) systems and modern office technologies.
3. Strong understanding of record-keeping principles and basic mathematics.

Abilities
1. Ability to train and guide others in admissions and records procedures.
2. Capacity to work independently and collaboratively within a team.
3. Effective communication skills, both verbal and written.
4. Competence in managing complex software systems for student record maintenance.

5. Adaptability to changing environments and the ability to handle multiple tasks under pressure.

6. Commitment to serving students and colleagues with professionalism and respect for diversity.



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