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Senior Admissions and Records Assistant

2 months ago

San Ramon, California, United States Contra Costa Community College District Full time
Job Summary

This is a senior-level position in the Admissions and Records department at Contra Costa Community College District. The successful candidate will be responsible for performing complex work in the areas of student registration, evaluation, and admissions and records.

Key Responsibilities
  • Evaluates student records to determine degree and certificate awards.
  • Performs data entry regarding student schedule changes; collects fees and issues receipts, accounts for fees received.
  • Responds to requests for information regarding admissions and records; receives transcript requests and processes.
  • Interprets, advises, and assists counselors and students in evaluation of proposer courses needed for graduation and certificated program requirements.
  • Evaluates and researches incoming college transcripts; equivalencies for degrees and transfer requirements; prepares evaluation worksheets; uploads into imaging system and notifies students of the outcome.
  • Generates late add codes for faculty to retrieve online; accesses system to print and distribute census rosters throughout the semester and produce duplicate copies as necessary.
  • Receives admissions applications for a variety of programs and apprenticeships; checks for accuracy and residency requirements; inputs into electronic system; selects applicants based upon established department policy and sends acceptance and denial letters.
  • Receives admissions applications from International students; checks for accuracy and completion; evaluates documents and selects applicants based upon established department policy; issues Certificate of Eligibility when appropriate; issues denial letters.
  • Receives money from students and others for payment of tuition and fees.
  • Balances cash on hand against receipts, checks balances and reconciles cash sessions.
  • Answers phones, acting as the first point of contact providing information on admissions, registration and student records.
  • Evaluates student eligibility for Veteran Affairs Education Services; acts as a liaison between students and Veterans Administration; compiles, maintains and monitors documentation and records.
  • Maintains admissions and records website by updating published information as required.
  • Evaluates student records for certification in general education requirements for transfer to California State University and University of California.
  • Enters academic notations on student records; posts credit by examining classes and grades
  • Certifies students for athletic eligibility in intercollegiate sports.
  • Supervises and trains student assistants; may assist in selecting student assistants.
Requirements
  • Three (3) years of experience performing clerical and/or technical duties in a college admissions and records office.
  • Possession of a high school diploma/GED or the equivalent.
  • Knowledge of District and state regulations, policies and procedures regarding college admissions and records.
  • Enterprise Resource Planning (ERP) Systems.
  • Current business practices relevant to the Department of Admissions and Records.
  • Modern office procedures, practices and technology/equipment.
  • Modern software applications (Microsoft Office Suite, etc.).
  • Record keeping principles and procedures.
  • Basic mathematics.
Skills and Abilities
  • Train and direct others in Admissions and Records policies and procedures.
  • Work independently and as part of a team.
  • Interpret and communicate District policies and procedures to students and faculty.
  • Communicate effectively, both orally and in writing.
  • Make appropriate decisions regarding the acceptance and placement of college coursework.
  • Work on complex software systems for inputting and monitoring student records.
  • Adapt to changing circumstances, multi-task, work under pressure and handle challenging situations.
  • Serve students, staff and colleagues in a helpful and professional manner.
  • Keyboard with accuracy.
  • Establish and maintain cooperative work relationships with those contacted in the performance of required duties.
  • Demonstrate understanding of, sensitivity to, and respect for the diverse academic, socio-economic, race, ethnicity, gender identity, sexual orientation, age, mental or physical disability, and religious background of all students, faculty and staff, and with all individuals encountered in the performance of required duties.